Synopsis

To independently manage and organise the efficient functioning of the General Manager\'s office and to prioritise all appointments and activities.

Accountabilities

• Management of the agenda; maintain the diary; maximising effective utilization of time, ensureall matters brought forward are responded and attended to in an appropriate manner. Serveas front line person welcoming visitors and handling of high-level communication and correspondence with authorities and external parties
• Efficiently process and manage all inbound and outbound data and information, both confidential and routine; screen and sort mails, e-mails and other documents, ensure acknowledgments and responses are provided; review documents and if necessary ask for supporting data before forwarding for approval and signature
• Prepare correspondence, create reports, dashboards and presentations. Manage discrete projects and assignments as required, ensuring accuracy of information, attention to detail, timely datacollection, integration of information, preparation and submission within required timelines. Excellent use ofExcel, business and presentation skills. Assist in department specific tasks (e.g. update and maintenanceof records, IT systems, databases, etc.), functions and other special projects as required
• Liaise with high level contacts i.e. CEO, Chairman, Board Members and their offices
• Manage and organise internal and external meetings; communicate and confirm attendees, agenda, ensure meeting resources (i.e. meeting rooms, handouts, press packs, food, equipment, etc.). Ensure preparation and follow up for regular department meetings. Take minutes of the meetings where required and distribute to attendees in a timely fashion
• Manage the department\'s petty cash and cost centre. Process PR\'s and PO\'s in line with Procurement procedures. Maintain records of expense claim documentation, invoices, etc.
• Lead the team of Admin Officers. Conduct fortnightly meetings to provide guidance and updates on processes and procedures to ensure consistently high standards of performance and service delivery

Education & Experience

• Minimum of diploma level, with additional certifications on office management or secretarial and computer courses
• 4-5+ years overall experience in secretarial or administrative of which at least 1 to 2 years exposure in the relevant department is preferred; experience in a multi-cultural working environment.

About Etihad Airport Services - Ground

Etihad Airport Services Ground is the sole ground operations handler at Abu Dhabi International Airport. EASG handles a wide variety of ground functions at the capital\'s international airport, from passenger check-in and boarding to baggage handling and aircraft services. All operations are centred around its three main prerogatives: safety and security in all its functions, world-class operations for all customer airlines through maximum efficiency and a world-class customer experience for all visiting and transiting guests

To learn more, visit

COVID-19 UPDATE: The health and safety of our communities\xe2\x80\x94including our employees and our candidates remains our top priority. From a recruiting perspective we are continuing to identify people for roles with Etihad in anticipation we will be able to hire, however the process may take longer because we are using more virtual recruiting techniques, and start dates may be delayed because of guidance from the governments in the countries we operate in. We appreciate your understanding and flexibility, Stay safe and healthy.

Etihad Airways