Executive Assistant is responsible to provide administrative and secretarial support to the Office of Senior Vice President, Finance and Investment with responsibilities to include handling information requests and performing functions such as preparing correspondence, receiving visitors, arranging and scheduling meetings for executives.
Perform and manage all the activities including office management, implementation of procedures, process management, records management and diary management
Develop and implement administrative systems as and when needed to increase efficiency
Manage the Line Manager\'s various projects and initiatives and follow through on issues in a timely manner
Review and summarize miscellaneous reports and documents, preparing background documents as necessary
Assist the SVP Office in preparation of presentation materials
Effective communications management of the SVP office and maintaining confidentiality \xe2\x80\xa2 Effectively design, maintain and update filing system
Ensure protection, security and confidentiality of all files, records and reports
Responsible for heavy calendar management requiring interaction with both internal and external executives, stakeholders, as well as consultants
Arrange travel schedule and reservations for the Line Manager
Manage all incoming mail and identify items that require priority attention of the SVP, Finance & Investment
Receive and screen all communications for the SVP office including telephone calls and e-mail messages
Prioritize, channelize, and facilitate communication from other business units
Independently responding to letters and general correspondence of a routine nature
Organize and maintain the layout of the office and maintain the supplies
Attending Management, other meetings and taking minutes, as directed
Adhere to the University\'s information security and confidentiality policies and procedures, and report breaches or other security risks accordingly
Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed \xe2\x80\xa2 Perform any other tasks assigned by the Line Manager
Qualifications
Required Qualifications:
A Bachelor\'s degree in Business Administration or related field
Required Experience:
Expats: A minimum 5-7 years of relevant experience.
UAE Nationals: A minimum of 0-1 year of relevant experience.
Should you require further assistance or if you face any issue with the online application, please feel to contact the Recruitment Team ( ).
Primary Location: Abu Dhabi UAE Job: Executive Assistant Schedule: Regular Shift: Standard Job Type: Full-time
Times Higher Education
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