Description

Executive Assistant

First Abu Dhabi Bank (FAB) Al Qurm Business Park, Abu Dhabi, United Arab Emirates

Full-time

Sub Division: Credit - Administration

Division: GCOO

Company Description

Join the UAE\'s largest bank and one of the world\'s largest and safest financial institutions. Our focus is to create value for our employees, customers, shareholders and communities to grow through differentiation, agility and innovation. We are looking for top talent and your success is our success. Accelerate your growth as you help us reach our goals and advance your career. Be ready to make your mark a top company, in an exciting & dynamic industry.



JOB PURPOSE:

Provide full secretarial and administrative support to the Group Head of CAD and the department in order to facilitate effective and smooth operations whilst maintaining confidentiality at all times and in accordance with organizational policies and procedures.

KEY ACCOUNTABILITIES:

Observe confidentiality procedures and register and track accountable documentation to ensure security and control.

Provide time management / diary service for the GHCAD to ensure they are able to attend all key meetings at the appointed times with all relevant documents needed for the meeting to facilitate achievement of business objectives.

Arrange meetings called by the GHCAD. Draft the topics of the agenda and prepare minutes of meetings as required.

Provide efficient personal assistance and correspondence support to Group Head of CAD, routing correspondence as necessary and taking initiative in drafting replies, where appropriate, to ensure that all communications are dealt with appropriately.

Act as first point of contact for both internal and external parties who wish to contact or meet the team and screen the requests to ensure effective prioritizing in order to facilitate business requirements.

Prepare and compile papers / documentation, including project and departmental related reports, presentations and documents, ensuring they are completed and prepared in time for meetings and discussions.

Coordinate all arrangements for visiting delegations ensuring timely availability of all required logistical services, visas etc. to achieve customer satisfaction.

Screen and respond to incoming calls for the SVP and take appropriate action to handle the situation. Make routine telephone calls to follow up actions on behalf of the SVP as instructed and as per procedures.

Assist the GHCAD in preparation of public relations activities/initiatives. Participates/ takes lead in the organization and coordination of public and private events and functions ensuring adherence to corporate brand values and guidelines.

Review, develop and improve on establish work flow processes and systems related to office administration to enable smooth running of the office in compliance with corporate guidelines.

Perform other similar or related duties as required or assigned by the Line Manager.

Qualifications

Minimum Qualification

Bachelor\'s degree in finance, business administration, corporate relations or related discipline.

Minimum Experience

5 years\' relevant experience in the banking sector with at least 2 years in similar position assisting executives

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