Job Description

Role Purpose: Provide day-to-day administrative support to the Director to ensure a smooth execution of all daily activities. Provide administrative and logistical support, follow up on relevant reports, effectively manage administrative tasks, manage schedules and office documents, and other tasks related to facilitating the administrative component of the Director's activities. Key Responsibilities: Administrative support Ensure smooth and effective execution of all daily activities and to do's of the Director by managing time and tasks effectively, coordinating meetings, following-up on incomplete tasks and aligning key deliverables Provide administrative and logistical support by proactively ordering and categorizing digital and physical paperwork Continuously follow-up on relevant reports and projects in the pipeline Effectively manage a diverse range of administrative tasks (e.g. correspondences, agendas, logistics, ...) in order to provide a smooth schedule and enhance the office work efficiency Manage schedules and organize meetings according to the Director's request and proactively follow-up on re-scheduling and other minor irregularities Assist in coordinating communications and thus nurturing the relationship with government entities, stakeholders, delegations, and visitors by arranging meetings and organizing business trips and events Methodically manage office documents and records and ensure that all documents are securely stored and protected Draft letters and official correspondences as per the direction of the Director Greet and receive visitors of the Director, inform Director and ensure that required attention and hospitality are provided to the visitors

Shared Activity Carry out any other duties and responsibilities related to the role at the request of the direct manager Follow all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner. Demonstrate compliance to organization's values and ethics at all times to support the establishment of a value drive culture within the organization Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction. Qualifications: Bachelor's degree in Business Administration or equivalent Experience: 5 - 7 years' of experience in Business Administration or any similar role. Skills: Language: Full professional English and Arabic proficiency both in speaking and writing Skilled in MS Office (PowerPoint, Word and Excel) High level of competency in relevant software applications Administrative skills and attention to detail Self-motivated with a proven ability to complete work in a timely manner Ability to quickly integrate with existing business software tools and knowledge of other relevant industry software Excellent written and verbal communication skill - including appropriate stakeholder alignment Evidence of creating, implementing, and managing policies and procedures Ability to multi-task and to prioritize work effectively Ability to work under own direction and high degree of initiative