Job Description

Executive Assistant (EA) to Executive

About the role

We are hiring a high-caliber Executive Assistant to support the Founder/Executive in international business activity. The executive regularly meets

investors, family offices, and high-net-worth individuals (HNWIs)

, so this role requires exceptional professionalism, discretion, social intelligence, and strong execution. The EA will manage schedules, communications, travel, and meeting coordination -- and represent the executive and company with a polished, confident presence.

Key responsibilities

Own the executive's calendar and day planning: priorities, scheduling, reminders, and conflict resolution Coordinate investor meetings: confirmations, agendas, attendee details, locations, and follow-ups Handle communications professionally (email/WhatsApp/calls) with strict confidentiality Prepare meeting briefs: background research, notes, documents, and talking points support Manage travel logistics (local & international): flights, hotels, transport, itineraries, and last-minute changes

Travel with the executive when required

, including short-notice trips Maintain clean records of contacts, commitments, and action items; follow up until completion

Requirements (must-have)

Proven experience as an Executive Assistant / Personal Assistant supporting senior executives

Professional presence and communication skills suitable for investor / family office environments

High discretion and confidentiality (comfortable handling sensitive information) Strong organization, fast execution, and calm under pressure

Willing and able to travel internationally

(often) and on short notice

Must have a personal car and valid driving license

Arabic required; English preferred (strong English is a plus)

Preferred profile

Prior exposure to investors, private wealth, banking, consulting, or executive-level environments Strong negotiation/coordination skills with premium service providers (hotels, drivers, venues) Excellent writing skills for professional emails and summaries Familiarity with Google Workspace / Microsoft Office; task tools (Notion/Trello/Asana) is a plus
Job Type: Full-time

Language:

English (Required)
Willingness to travel:

25% (Required)
Expected Start Date: 01/02/2026