:

Generic Job Role

Designation

Estimation

Proposal Engineer

Reports to (Primary)

Experience

Assistant Proposal Manager

3+ Yrs

Key Responsibilities

v Reporting to the Assistant Proposal Manager

v Process and Register the RFQ/ Tender for Automation/Instrumentation/Electrical Turnkey Projects

v Preliminary Scanning of the RFQ/Tender to decide to bid or no-bid decision for Sales and management

v Plan and get approval for Tender Bond and to follow up with Finance Department if required.

v Selection of best cost effective solution for Automation & Instrumentation system.

v Coordinating with Principles for better Price support & get a proper quote for all the major items for costing the job.

v Prepare prequalification document like project Schedule , Organisation chart etc for BID\xe2\x80\x99s

v Preparation of compliance statement and Exclusions List if any

v Finalize on the costing and prepare the techno-commercial proposal and submit to the client

v Attending all Technical meetings and provide proper on-time response to the M/s. client

v Assist the Sales Manager in order to win the Project by preparing and providing him all the necessary information which comes time to time.

v Prioritizing the RFQ\xe2\x80\x99s by co-ordinating with the Sales Manager , winning chances in consultation with General manager and the management

v Developing good rapport with Supplier and negotiate project based pricing

v Clarify all the budget related queries from Cost controller/Finance department / Procurement/ Project Team throughout the project

v Discuss with In-line manager about the requirement(Specification ,RFQ and Scope of Work

,etc)and deciding on the platform to be proposed

v Preparing costing, Techno-Commercial offers along with detailed system Architecture to M/s Client.

v Submission of offers/Tenders as per their daed line.

v Managing revision of offers, costing and submittals if any & record for review.

v Updating the Internal enquiry register on the order quoted/Won/Lost

v Internal Kick-off meeting with Project teams

v Folow QHSE procedures & policies

v Responsible for their own health & safety

v Kick-off meeting with customer, if required.

v Support to Project team as and when required.

v Clarifications to Accounts on Project costing if required.

v On winning the project, prepare clear Job transfer details and submit to Accounts and Project Team as per the company procedure/ policy, & Preparation of Hand over documents.

\xc3\x98 To Accounts

\xc2\xa7 E-mail confirmation or LOI or PO

\xc2\xa7 Job Transfer forms

\xc2\xa7 Final Offer

\xc2\xa7 Final costing

\xc2\xa7 Sending the Hand Over documents to Accounts

\xc3\x98 To Projects

\xc2\xa7 E-mail confirmation or LOI or PO

\xc2\xa7 Job Transfer forms

\xc2\xa7 Final Offer

\xc2\xa7 Final Costing ( Without Margin)

\xc2\xa7 Supplier quotes and confirmation of special discounts

\xc2\xa7 Product catalogues / technical data sheets, if any which has been submitted to client at the time of submission of offer.

\xc2\xa7 Correspondences with customer

\xc2\xa7 Sending the handover files to Projects

\xc2\xa7 Creating job number in server and Pasting all the above details

Key Relationships

For

Client Design

Project Manager /lead Sales Manager General Manager

Technical & Commercial issues

Planning , support,techno- commercial issues Planning , support , techno-commercial issues Planning, Support ,techno-commercial issues Contractual issues , emergency& techno-commercial issues,

Key Measures

Timeliness, Submission of offers/Tenders, Commercial Risk Assessment, etc.

Controlled By: Assistant Manager Proposal

Authorities

Manage associated cost preparation responsibilities.

Obtain factored / sub supplier costs where necessary.

Prepare technical & commercial proposals.

Attend clarification meetings with Client when required.

Job Holder

Line Manager

Human Resources

Candidates working / had worked in past in the below companies will be given preference.

1) Cotmac

2) Megatech

3) L&T Automation

4) Logicon

5) Intech

6) Avanceon

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