Job Description

Job Overview:

We are seeking a

Documentation Control Specialist

to join our team at Dream Gateway Immigration Services. The ideal candidate will be responsible for handling, organizing, and managing immigration-related documents, coordinating with international recruitment agencies, and ensuring smooth communication with clients and stakeholders. The role requires

strong English communication skills, research abilities, and excellent email writing proficiency

to facilitate business operations efficiently.

Key Responsibilities:

Documentation & Process Management:

? Handle, organize, and maintain client immigration documents in compliance with company standards.

? Ensure accuracy and completeness of all documents before submission.

? Assist in preparing legal agreements, experience certificates, and other supporting documents for immigration applications.

? Maintain detailed records and track updates on work permit and visa processing.

Communication & Coordination:

? Draft and send professional emails to clients, government authorities, and recruitment agencies abroad.

? Make calls to international agencies and recruitment firms for potential collaborations.

? Fix and manage appointments with overseas agencies for business discussions.

? Follow up with clients and agencies regarding pending documents, approvals, and agreements.

Research & Information Procurement:

? Conduct online research to source information on immigration rules, job opportunities, and industry trends.

? Find and verify details of recruitment agencies abroad for potential partnerships.

? Gather and analyze data on work permit and visa procedures for different countries.

Collaboration & Reporting:

? Work closely with Management and Team members to ensure smooth document processing.

? Prepare reports and maintain updated databases related to client progress.

? Provide timely updates to management regarding assigned task status and new opportunities.

Required Skills & Qualifications:

?

Excellent English communication skills (spoken & written) Tagalog speaking is a must .

? Strong email writing skills with a professional tone.

? Ability to research and extract relevant information efficiently from Google.

? Comfortable making phone calls to international agencies and recruitment firms.

? Strong organizational and documentation skills with attention to detail.

? Ability to work in a

fast-paced environment

with multiple priorities.

? Proficiency in Microsoft Office (Word, Excel, PowerPoint) and email management tools.

? Ability to convert documents into image, PDF, and Word formats, as well as compress or resize documents professionally.

Preferred Candidate:

? A proactive individual who can take ownership of tasks and deliver results.

? Ability to

multitask

and meet deadlines with minimal supervision.

This role is a great opportunity for someone who enjoys working with documents, research, and international coordination while being a key player in helping individuals secure job opportunities

Job Type: Full-time

Pay: AED2,000.00 - AED2,500.00 per month

Application Deadline: 10/05/2025