Job Description

A. Document Control Duties

Manage, organize, and maintain all company and project documents in both electronic and physical formats. Receive, log, distribute, and track incoming and outgoing correspondence, drawings, submittals, and other project documentation. Ensure that document numbering, version control, and filing systems are properly maintained according to company standards. Maintain a document control register and regularly update it with the latest revisions and approvals. Coordinate with project teams to ensure timely submission and retrieval of documentation. Archive and maintain project files for easy retrieval and audit compliance. Ensure confidentiality and data integrity of all controlled documents. Assist in preparing reports, transmittals, and document control summaries as required.

B. Reception & Administrative Support Duties

Greet and assist visitors and clients professionally and courteously. Answer, screen, and forward phone calls; handle inquiries and direct them to the appropriate departments. Manage incoming and outgoing mail, couriers, and deliveries. Maintain the reception area and ensure a welcoming environment. Schedule and coordinate meetings, appointments, and conference room bookings. Support administrative tasks such as photocopying, scanning, filing, and maintaining office supplies. Coordinate with HR/Admin for staff attendance, access cards, and visitor passes. Provide general clerical and administrative support to management and project teams.

Qualifications and Skills:

Diploma or Bachelor's Degree in Business Administration, Office Management, or related field. Minimum

2-4 years

of experience in document control and front desk/reception duties, preferably in an engineering or construction company. Proficient in

MS Office (Word, Excel, Outlook)

and

EDMS (Electronic Document Management Systems)

such as Aconex, Procore, or similar. Excellent organizational and multitasking skills with attention to detail. Strong communication and interpersonal skills. Ability to handle sensitive information confidentially and professionally.
Job Types: Full-time, Permanent

Pay: AED4,000.00 - AED5,000.00 per month