Job Description

We are seeking a meticulous Document Controller to support our asset-centric engineering document library on SharePoint/EDMS. The role involves ensuring high-quality document management, maintaining accurate metadata, and validating file structures while keeping Excel-based trackers audit-ready.
Key Responsibilities:

• Build and maintain asset-centric folder structures and detailed document indexes.
• Apply consistent file-naming conventions and complete metadata fields accurately.
• Clean, validate, and reconcile datasets in Excel using Power Query, PivotTables, and XLOOKUP.
• Cross-check drawings, specifications, and reports for document type, revision, date, and applicability.
• Conduct QC spot-checks, resolve issues, and track progress in dashboards and logs.
• Identify missing, duplicate, or obsolete documents and maintain a gap log.
• Prepare periodic progress reports for internal stakeholders.
• Handle sensitive data confidentially and adhere to internal SOPs.

Requirements / Skills:

• Bachelors/Diploma in Engineering (Electrical, Mechanical, Civil, Industrial) or strong engineering document control experience.
• Advanced Excel skills including data cleaning, Power Query, PivotTables, XLOOKUP/VLOOKUP, conditional formatting, and data validation.
• Familiarity with engineering documentation such as drawings, O&M manuals, test reports, and method statements.
• Experience with CDE/EDMS or DMS tools, preferably SharePoint.
• Strong written and verbal communication skills with precise record-keeping.
• Attention to detail and ability to manage large volumes of files.
• Scripting/automation knowledge (VBA or Python) is a plus.
• Basic Power BI knowledge for simple status visualization is an advantage.

Skills Required