Job Description

Job Summary

The Document Controller is responsible for managing, controlling, and maintaining all company and project-related documents in an organized and efficient manner. The role ensures proper document flow, version control, confidentiality, and compliance with company and client requirements.

Key Responsibilities

Maintain and manage all incoming and outgoing documents (hard copy and electronic). Ensure proper document numbering, filing, storage, and retrieval systems are followed. Control document versions, revisions, and approvals to avoid duplication or errors. Coordinate with internal departments, clients, consultants, and contractors for document submissions. Maintain logs/registers for drawings, letters, reports, and approvals. Ensure documents are submitted within agreed timelines and follow project procedures. Archive completed project documents as per company policy. Ensure confidentiality and security of sensitive documents. Support audits by providing required documentation when requested. Assist project and operations teams with document-related tasks as needed.

Qualifications

Bachelor's Degree or Diploma in Business Administration or a related field (preferred). Certification in Document Control or Records Management is an advantage.

Experience

Minimum

2-4 years of experience

as a Document Controller in UAE. Experience in

facilities management, construction, security services, or outsourcing companies

is preferred. Familiarity with client and consultant documentation processes.

Skills & Competencies

Strong organizational and document management skills. Proficient in

MS Office (Word, Excel, Outlook)

. Experience with

document control systems or EDMS

is an advantage. Good written and verbal communication skills. Attention to detail and ability to work under deadlines. Ability to coordinate with multiple stakeholders. Knowledge of ISO documentation standards (preferred).
Job Type: Full-time

Application Question(s):

Do you have prior experience working in the industry as specified in the ? If yes, please provide details. Are you available to join immediately? * If not, how many days' notice are required before you can join?