Job Description

Key roles and responsibilities:

Preparing and managing documents for a business or a project. Using document management software to upload, scan, verify, and store documents. Filing and archiving relevant documents in an organized and secure way. Retrieving documents for other staff and clients when needed. Creating and maintaining document templates, file types, and document databases. Ensuring documents are accurate, authentic, and compliant with laws and regulations.

The candidate must possess expertise/experience in the following domains:

5+ years of related construction phase experience is required Bachelor's degree in a relevant field o Analytical skills and ability to come to conclusions Time management skills Typing and editing skills Ability to follow procedures exactly Incredible organizational skills Microsoft office suite skills Can work independently without much guidance Ability to communicate with other teams and departments Knowledge of Electronic Document Management Systems (EDMS) Proven work experience in a Document Controller job or a similar role Managing Document Control Systems and Processes: o Implementing and maintaining document control procedures o Establishing and updating document control databases o Ensuring compliance with document management standards and regulations

o Document Control and Organization:

o Receiving, reviewing, and distributing incoming documents

o Classifying and indexing documents for easy retrieval

o Monitoring document revisions and maintaining version control

o Quality Control and Assurance:

o Performing quality checks on documents to ensure accuracy and completeness

o Resolving discrepancies or issues related to document content or formatting

o Collaborating with stakeholders to address document-related concerns

o Document Retrieval and Archiving

o Retrieving requested documents and information for internal and external stakeholders

o Establishing document retention schedules and managing archiving processes

o Ensuring proper disposal of outdated documents

Collaboration & Communication

o Coordinating with project teams, departments, and external parties to facilitate document exchange

o Providing support and training to users on document management systems

o Maintaining effective communication channels to address document-related queries or issues

Job Type: Contract
Contract length: 12 months

Ability to commute/relocate:

Ras al-Khaimah: Reliably commute or planning to relocate before starting work (Required)
Experience:

* Document Controlling: 5 years (Required)