To manage, control, and maintain all project documentation in a structured and efficient manner at the site level. Ensures that drawings, technical documents, correspondence, and submittals are properly received, recorded, distributed, and archived in line with XYZ Designers DMCC's document management standards and client requirements.
Key Responsibilities
A. Document Control Management
Maintain an accurate and up-to-date document control system for all incoming and outgoing documentation at site level.
Ensure all project documentation is handled with strict confidentiality and in accordance with company policies. Prevent unauthorized access, sharing, or disclosure of sensitive documents.
B. Document Distribution
Ensure timely distribution of drawings, submittals, and correspondence to relevant project stakeholders.
C. Records & Filing
Ensure all project documentation is regularly backed up, and establish and maintain both electronic and hard copy filing systems in accordance with project and company procedures.
D. Tracking & Reporting
Ensure that the company's standard Master Document Register/Tracking Log is consistently used and regularly updated to reflect the latest document status and revisions.
Generate periodic document control reports.
E. Coordination & Communication
Liaise with consultants, contractors, and project teams to ensure efficient document flow.
F. Compliance & Quality
Ensure documentation complies with company QA/QC standards and project requirements.
Ensure that company standard submittal forms are being used during the submission process
Required Qualifications
Education:
Bachelor's Degree in Administration, Engineering, or related field
Professional Certifications:
Certification in Document Control or Quality Management
Experience:
3-5 years of experience in document control, preferably in construction or design consultancy projects
Technical Skills:
Proficiency in Aconex, EDMS, or similar document management systems; MS Office proficiency
Soft Skills / Competencies:
Strong organizational skills, attention to detail, communication, and teamwork
Job Type: Full-time
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