Job Description

Location
Mana, Qatar
Experience
2
Job Type
Recruitment



To check and record all incoming and outgoing drawings and documents on a log and update status of all revised and resubmitted documents and drawings. To maintain an adequate and efficient filing system of all letter correspondence, drawings, and documents per company project filing system.








Description


Document Management


Maintain receipt of documentation from clients / contractors / Government agencies and timely dispatch of document from the department.


Circulate internal / intra-departmental circulation of documents in a timely manner.


Provide documentation numbering and timely dispatch of invoices and reports to client.


Act as custodian of all the project documents, numbering and filing of the document for timely retrieve of the document.


Help setting up archiving and document control system.


Receive all documents from site Sr. Plant Engineer through site transmittal and submitting to Finance department such as delivery notes, petty cash receipts, maintaining records for payment disperse to supplier.


Coordinate with HR and site O&M staff for submitting all HR-related documents, including annual leave planner, employee yearly assessment form, submission of KPI and goals.


Coordinate with Sales & Business Development, Customer Service to prepare their final tender documents preparation and compilation for tender bid submission.


Coordinate with Contracts & Procurement Department and Finance Department for PR submission and getting finance approval.


Prepare the letter as per the draft prepared by O&M Manager/COO and timely dispatch of the letter.


Prepare, send, receive, distribute, and file mail, e-mail, faxes and other correspondence both internal and external according to company policy.


Coordinate with site team for ISO audit documentation preparation and timely submission. Provide support to management and Follow up document action lists and scheduling the meeting as per COO/O&M Manager instruction.




QUALIFICATIONS, EXPERIENCE & SKILLS


Minimum Qualifications:


High school diploma


Minimum Experience:


2 years of relevant experience in a similar role and industry


Job-Specific Skills (Generic / Technical):


Extensive knowledge and experience in document control from the project initiation to closing phase


Strong communication (verbal and written) and inter-personal skills


Excellent work organization, planning, time management, and organizational skills


Strong knowledge of office practices and procedures


Ability to multi-task, organize, and prioritize


Ability to follow workflows and standards


Proficiency in using archiving software


Familiarity with Aconex mail correspondence


Computer literacy












Skills
Time Management, Roller, Visio, Customer Service, Document Management, Organizational Skills, Strong Communication, Workflow, Excel, Organizational Skill, Business Development, Documentation, Drawings