Job Description

Summary:

As a Document Controller you will be responsible to maintain organized and updated documents for a business using document management software, uploading or scanning paper documents, obtaining documents, and ensuring proper and secure storage. Knowledge, Skills and Experience Requirements:

The Document Controller will have an academic and/or applied background that includes the following: Must have intermediate to advanced knowledge of MS Office packages especially Word, Excel, PowerPoint and Outlook; Excellent organizational skills; Ability to manage multiple and changing priorities in a high volume environment; Accuracy and attention to detail; A high degree of expertise in office management and administration; Able to meet deadlines. A team player with leadership abilities; and Language: English, Arabic is a plus. Responsibilities:

Administer external and internal site correspondences by the software available; Manage the control of incoming documents ensuring that project document control procedures are followed; Maintain accurate records of incoming documents and correspondence and retrieve them immediately as required or requested Prepare letters, reports, presentations, meeting minutes and monthly reports in accordance with the standard project templates; Accurate presentation and editing of complex documents using knowledge of engineering terms; Assist in the management of all outgoing documents in particular the issuing of letters, transmittals, reports and drawings; Carry out the electronic and hard filing of documents; Keep a record of all folders/files that have been issued to various members of the team and ensure they are returned in a timely manner; Ensure that hard and electronic copy project files are archived according to project archive policy; Update drawing classification and tender/construction drawings in accordance with the revisions; Operate office equipment, such as photocopier/scanner, printer, fax machine and binder, in supporting the project team with their requirements; and Ensure that health and safety are embedded into all work practices in line with project policies.