Job Description

Job Title:

Document Controller

Company:

Joseph Advertisers

Location:

Dubai, UAE

Employment Type:

Full-Time

Key Responsibilities

Manage, organize, and maintain project documents, records, and technical files in both electronic and physical formats, ensuring full traceability and audit readiness. Implement and enforce document control procedures in alignment with company policies, project requirements, and consultant/client standards. Receive, review, classify, register, and distribute incoming and outgoing correspondence, drawings, submittals, RFIs, method statements, and material submissions. Prepare, raise, and maintain

WIRs (Work Inspection Requests)

and

MIRs (Material Inspection Requests)

, ensuring timely submission, approvals, and closure tracking. Maintain and update document registers, trackers, and logs (drawings register, submittal log, RFI log, WIR/MIR log, transmittal log) for efficient retrieval and reporting. Ensure strict

version control

, correct document numbering/coding, proper stamping/statusing (e.g., Approved / Approved with Comments / Revise & Resubmit), and controlled distribution of revisions. Coordinate closely with project teams, consultants, subcontractors, and clients for document submission workflows, review cycles, approvals, and document closeout requirements. Compile and maintain

Operating & Maintenance (O&M) Manuals

, including as-built documentation, warranties, certificates, test reports, and manufacturer data sheets, in compliance with project specifications. Support project closeout by preparing and submitting

handover documentation

, ensuring completeness and alignment with consultant/client checklists. Ensure confidentiality and secure access to sensitive documentation, maintaining controlled permissions and proper archiving practices. Generate periodic reports on document status, outstanding approvals, and critical deliverables to support project planning and deadlines.
Requirements

Bachelor's Degree / Diploma in Administration, Business, Engineering Support, or a related field. Minimum

3-5 years

of experience as a Document Controller in the

construction / fit-out / facade / signage / manufacturing

sectors (UAE experience preferred). Strong working knowledge of

DMS/EDMS platforms

(e.g., Aconex, Asite, SharePoint or similar) and

MS Office Suite

. Solid understanding of construction documentation flows, including drawings, technical submittals, RFIs, WIR/MIR processes, and consultant approval cycles. Excellent organizational skills, high attention to detail, and ability to manage multiple priorities under tight deadlines. Strong communication and coordination skills in

English

(Arabic is a plus).
Why Join Joseph Advertisers?

Join an established Dubai-based organization delivering high-quality project solutions. Work in a dynamic, fast-paced, and growth-focused environment. Competitive salary and benefits package offered.

Joseph Advertisers

is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time