Document Controller (jafza, Project And Operations Support)

Dubai, United Arab Emirates

Job Description

CLOSING DATE 08 JUNE 2023. NOTE: Please ONLY apply if you have sufficient experience and skills required as per job description below. Job Summary. NOV PFT is looking for a Document Controller to join our team. In this role you will perform a variety of document control functions for project management and operations team.
Candidate will work closely with Project, engineering, and construction team to manage and release drawings and work on final documentation RESPONSIBILITIES:
  • Plans, organize, and maintain document control system for processing all project related documents, vendor submittals, and other internal/external documents as applicable.
  • Be responsible for the day-to-day processing of all projects related documentation using internal resources in accordance with the approved company processes / project procedures / guidelines
  • Ensure that administrative quality checks are carried out on project documentation prior to issue (checks of front cover page, decal format, document numbering, revision numbering, reason of issue, attachments, checklists, etc.)
  • Shall track and monitor documents submittals using standard document management procedures and maintain documents databases, and provide monthly document progress reports as required to respective project team
  • Upload the documents and transmittals into the Client?s document management tools
  • Coordinates with various departments for the release of the internal drawings for the construction works
  • Liaise with project management team, engineering, procurement, and construction department to develop effective work processes for document distribution and management
  • Assist project team in locating and retrieving project technical engineering documentation from project server
  • Perform electronic scanning of documents, prepare document indexing and compiling the final dossier as per project requirements and internal standards for the project close out.
  • Verify and maintain retention requirements as per business needs and standard procedure
  • Performs other duties like logging enquiries to the CRM with functional level and responsibilities as required
  • Maintain electronic files, current and historical, of project technical documentation, ensuring that latest information is always available to the project team.
  • Exhibit strong communication skills, and should work effectively in a team environment
  • Responsible to follow all applicable company and corporate policies, procedures, and programs, including but not limited to the department procedures and processes, safety, and environmental requirements.
  • Ensure all relevant safety objectives and compliance/legal requirements are adhered for all work completed in compliance with all HSE & company policy
  • Perform administration work for the sales and project Department when required
  • Perform other roles and responsibilities associated with this position as assigned
BEHAVIORAL SKILLS/COMPETENCIES:
  • Customer focused, passionate about exceeding the requirements of internal and external stakeholders
  • Demonstrate excellent planning and time management skills
  • Good interpersonal and communication skills, and highly organized
  • Proven document management track record experience in handling multiple Projects
  • Ability to effectively communicate and understand technical principles of the products to support documentation
EXPERIENCE/EDUCATION/SKILL-SET REQUIRED: Desirable:
  • Graduate/Diploma or an equivalent degree with 3 years of experience in document controls field
  • Good knowledge and experience in document control and management system from project inception stage to close out phase
  • Able to handle multiple tasks
  • Expertise in Microsoft Office applications (Microsoft Word, PowerPoint, and Excel) Assignments will require a working knowledge of Electronic Document Management Systems.
  • Time management
  • Good written and oral communication
  • Teamwork and effective communication skills
  • Understanding of engineering drawings
  • Effective communication in English
Essential:
  • Graduate degree or equivalent with 3-5 years of experience, with 3 years working as document controller as minimum
  • Hands-on experience with MS Office and MS Excel
  • Good oral and written English language proficiency with computer skills
  • Working Knowledge of Microsoft Office applications
  • Experience in ERP systems ? JDE, CRM, SAP & Oracle

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Through NOV Completion & Production Solutions, we serve well intervention service providers and oil and gas producers, and we pursue opportunities around hydraulic fracture stimulation, wellbore intervention equipment, composite tubulars, pumps, floating production systems, and subsea production technologies. Our integrated approach delivers greater certainty, reliability, and peace of mind.

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Job Detail

  • Job Id
    JD1548147
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Dubai, United Arab Emirates
  • Education
    Not mentioned