CLOSING DATE 08 JUNE 2023. NOTE: Please ONLY apply if you have sufficient experience and skills required as per job description below. Job Summary. NOV PFT is looking for a Document Controller to join our team. In this role you will perform a variety of document control functions for project management and operations team. Candidate will work closely with Project, engineering, and construction team to manage and release drawings and work on final documentation RESPONSIBILITIES:
Plans, organize, and maintain document control system for processing all project related documents, vendor submittals, and other internal/external documents as applicable.
Be responsible for the day-to-day processing of all projects related documentation using internal resources in accordance with the approved company processes / project procedures / guidelines
Ensure that administrative quality checks are carried out on project documentation prior to issue (checks of front cover page, decal format, document numbering, revision numbering, reason of issue, attachments, checklists, etc.)
Shall track and monitor documents submittals using standard document management procedures and maintain documents databases, and provide monthly document progress reports as required to respective project team
Upload the documents and transmittals into the Client?s document management tools
Coordinates with various departments for the release of the internal drawings for the construction works
Liaise with project management team, engineering, procurement, and construction department to develop effective work processes for document distribution and management
Assist project team in locating and retrieving project technical engineering documentation from project server
Perform electronic scanning of documents, prepare document indexing and compiling the final dossier as per project requirements and internal standards for the project close out.
Verify and maintain retention requirements as per business needs and standard procedure
Performs other duties like logging enquiries to the CRM with functional level and responsibilities as required
Maintain electronic files, current and historical, of project technical documentation, ensuring that latest information is always available to the project team.
Exhibit strong communication skills, and should work effectively in a team environment
Responsible to follow all applicable company and corporate policies, procedures, and programs, including but not limited to the department procedures and processes, safety, and environmental requirements.
Ensure all relevant safety objectives and compliance/legal requirements are adhered for all work completed in compliance with all HSE & company policy
Perform administration work for the sales and project Department when required
Perform other roles and responsibilities associated with this position as assigned
BEHAVIORAL SKILLS/COMPETENCIES:
Customer focused, passionate about exceeding the requirements of internal and external stakeholders
Demonstrate excellent planning and time management skills
Good interpersonal and communication skills, and highly organized
Proven document management track record experience in handling multiple Projects
Ability to effectively communicate and understand technical principles of the products to support documentation
Graduate/Diploma or an equivalent degree with 3 years of experience in document controls field
Good knowledge and experience in document control and management system from project inception stage to close out phase
Able to handle multiple tasks
Expertise in Microsoft Office applications (Microsoft Word, PowerPoint, and Excel) Assignments will require a working knowledge of Electronic Document Management Systems.
Time management
Good written and oral communication
Teamwork and effective communication skills
Understanding of engineering drawings
Effective communication in English
Essential:
Graduate degree or equivalent with 3-5 years of experience, with 3 years working as document controller as minimum
Hands-on experience with MS Office and MS Excel
Good oral and written English language proficiency with computer skills
Working Knowledge of Microsoft Office applications
Experience in ERP systems ? JDE, CRM, SAP & Oracle
Every day, the oil and gas industry?s best minds put more than 150 years of experience to work to help our customers achieve lasting success.
We Power the Industry that Powers the World Throughout every region in the world and across every area of drilling and production, our family of companies has provided the technical expertise, advanced equipment, and operational support necessary for success?now and in the future.
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Service Above All This drives us to anticipate our customers? needs and work with them to deliver the finest products and services on time and on budget.
Completion & Production Solutions
Through NOV Completion & Production Solutions, we serve well intervention service providers and oil and gas producers, and we pursue opportunities around hydraulic fracture stimulation, wellbore intervention equipment, composite tubulars, pumps, floating production systems, and subsea production technologies. Our integrated approach delivers greater certainty, reliability, and peace of mind.
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