Job Description

The Document Controller is responsible for managing, organizing, and maintaining all project and company documentation related to fire alarm and fire fighting systems. This includes ensuring proper documentation flow, quality, accuracy, and compliance with industry standards and regulations.

Document Management:

Create, receive, log, and manage documents such as technical submittals, drawings, inspection reports, test certificates, material approvals, method statements, etc. Ensure documents are categorized, indexed, and filed in accordance with company and project requirements. Maintain accurate records of all incoming and outgoing documents.

Project Support:

Coordinate with project teams (engineering, procurement, installation) to ensure all documentation is up-to-date and available. Track the status of submitted documents and follow up for approvals or revisions. Ensure that all documentation complies with fire safety codes, civil defense regulations, and client specifications.

Quality & Compliance:

Assist in the preparation and submission of QA/QC documentation including test and commissioning records for fire alarm and fire fighting systems. Maintain confidentiality and secure storage of sensitive documents. Implement document control procedures to align with ISO standards or client-specific protocols.

Technical Liaison:

Interface with consultants, contractors, and suppliers to ensure smooth document exchange. Provide administrative support during audits, inspections, and handover phases.

Qualifications & Skills:

Diploma or Bachelor's Degree (Engineering, Business Administration, or related field preferred) 2+ years of experience in a similar role, ideally within the fire protection or construction industry Familiarity with NFPA codes, civil defense requirements, and fire protection systems is a plus Strong organizational and communication skills Proficient in Microsoft Office (Word, Excel, Outlook) Attention to detail and ability to work under pressure Knowledge of AutoCAD or basic technical drawing review is an advantage
Job Types: Full-time, Permanent

Application Deadline: 04/06/2025