Job Description

Role Purpose:

Control the project's documentation process and ensure the project file's completeness and accuracy. Assist the project operations team in daily activities, follow up on project progress, produce technical reports, and ensure smooth and effective workflow in the Operations Department.

Responsibilities:

Maintain the document management system and process for installation projects. Maintain up-to-date and accurate document and correspondence filing systems. Prepare the material installation submittals. Collect and archive required data for all projects (inquiry, quote, selection, approved submittal, Performa invoice, customer PO, units supplied, shop drawing, site audit report, T&C report, as-built drawing, handover letter) in electronic or hard copy form. Communicate with the project team, suppliers, vendors, clients, and relevant departments to ensure an efficient flow of documentation, handover, and project close-out. Maintain the Master Document Register for VRF projects in coordination with engineering, service, and project operations teams. Update projects' progress status reports and generate document control reports as required. Build standard T&C reports in coordination with project operations teams. Maintain and update design enquiries, site inspection and installation price cost requests data. Create and allocate job cards based on the Sr. Engineer - PO advice. Liaise with subcontractors on project payments and work progress status. Provide administrative support to the operations team when and as required. Perform other relevant tasks as directed by upper management.

Qualifications:

Bachelor's Degree in a relevant field. 3 + years of experience in document control and project administration. Previous experience in construction, MEP, and HVAC industries. Knowledge of document management systems. Excellent organisation and reporting skills. Excellent communication and attention to detail skills. Proficient typing and editing skills. Fluent English skills.
Job Type: Full-time

Pay: AED6,000.00 per month