Job Description

Key Duties & ResponsibilitiesDocument Management

Create, maintain, and update document control systems and filing structures. Receive, review, log, and distribute incoming and outgoing documents. Ensure documents are stored in the correct locations and formats (physical and/or digital). Manage version control to ensure document accuracy and prevent duplication. Track document status and ensure timely review, approval, and return.

Compliance & Quality Control

Ensure all documents comply with company standards, templates, and regulatory requirements. Conduct periodic audits of documentation processes and storage systems. Maintain confidentiality and security of sensitive information.

Coordination & Communication

Work closely with project managers, engineers, contractors, and internal teams to ensure efficient document flow. Notify updated documents, approvals, or deadlines. Provide support during internal and external audits.

Reporting

Generate and distribute document status reports, logs, and tracking reports. Maintain records of document distribution and revision history.

Required Skills & QualificationsTechnical Skills

Proficiency in Document Management Systems Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook). Understanding of document control processes, standards, and numbering systems. Ability to manage large volumes of documents efficiently.

Soft Skills

Excellent organizational and time-management abilities. High attention to detail and accuracy. Strong communication and interpersonal skills. Ability to work under pressure and meet deadlines. Problem-solving mindset with proactive follow-up skills.

Education & Experience

Diploma or degree in business administration, engineering, or related fields (preferred). Prior experience in document control or administrative roles. Industry-specific experience (construction, engineering) is an advantage.
Job Type: Full-time

Application Question(s):

Immediately Join?
Experience:

Document Controller: 1 year (Required) * Administrative Works: 1 year (Required)