Job Description

1. Document Control & Management

Establish and maintain an efficient document control system within

PMWEB

for all project-related documents, including drawings, submittals, RFIs, transmittals, and correspondence. Upload, classify, and organize documents in PMWEB according to approved naming conventions and company procedures. Ensure all documents are properly numbered, reviewed, approved, and distributed to relevant teams. Maintain accurate logs of incoming and outgoing documents, revisions, and approvals. Control the issuance of construction drawings and ensure that the latest revisions are used on site. Maintain both electronic and hard copy filing systems in accordance with ISO and project quality standards.

2. Procore System Administration

Create, update, and manage workflows within

PMWEB

for submittals, RFIs, and document approvals. Provide user support for project team members on PMWEB features and document workflows. Generate reports and document registers through the PMWEB system for management review. Coordinate with PMWEB support (if needed) to troubleshoot system issues and ensure proper configuration.

3. Coordination & Communication

Coordinate document submissions between internal departments, consultants, contractors, and clients through Procore. Track and follow up on document approvals to ensure timely turnaround of submittals and RFIs. Ensure confidentiality and controlled access to sensitive documentation. Assist project engineers and QA/QC personnel in maintaining updated documentation for inspections and audits.

4. Quality & Compliance

Ensure all document control processes comply with company policies, ISO standards, and client requirements. Support the QA/QC team in maintaining up-to-date records for audits and handover documentation. Assist in compiling and organizing final project documentation for closeout and handover.

Qualifications and Requirements:

Bachelor's Degree or Diploma in Administration, Engineering, or a related field. Minimum

3-5 years' experience

as a Document Controller in the

construction or aviation industry

. Hands-on experience using

PMWEB

for document management (required). Strong knowledge of document control procedures, revision control, and transmittal processes. Proficient in MS Office (Word, Excel, Outlook) and other project management systems (Aconex, SharePoint, etc. is an advantage). Excellent organizational and communication skills. Detail-oriented, responsible, and able to manage large volumes of documentation efficiently. Knowledge of

UAE construction documentation practices

and QA/QC requirements preferred.
Job Type: Full-time

Pay: From AED4,500.00 per month