Job Description

Job Title: Document Controller - Building Construction Project

Location: Ras Al Khaimah, United Arab Emirates
Industry: Construction
Employment Type: Full-time, On-site

Position Summary

We are seeking a highly organized and detail-oriented Document Controller to manage all project documentation for a building construction project in Ras Al Khaimah, UAE. The ideal candidate will have UAE construction experience, strong document management skills, and the ability to maintain accurate, up-to-date, and compliant records throughout the project lifecycle.

Key Responsibilities

Document Management & Control:

Establish and maintain a comprehensive document control system for technical and administrative project documentation according to UAE construction standards and ISO 9001 procedures. Maintain records of drawings, submittals, shop drawings, material approvals (MARs), RFIs, NCRs, method statements, ITPs, correspondence, and inspection reports. Ensure document numbering, coding, version control, and traceability are strictly followed. Manage electronic and hard-copy filing systems and upload documents to platforms such as Aconex, Autodesk Construction Cloud, SharePoint, or Unifier.
Drawings and Submittals:

Log, review, and distribute all architectural, structural, MEP, and shop drawings to relevant teams. Track submittal approvals from consultants, clients, and authorities and ensure timely responses. Compile and maintain as-built drawings and project closeout documentation.
Correspondence and Communication:

Register and track all incoming/outgoing correspondence, letters, memos, and emails. Liaise with Project Manager, Site Engineers, QA/QC, Planning, Procurement, and Commercial teams for proper document flow. Ensure all communications are properly logged and accessible for future reference.
Quality & Compliance:

Support QA/QC documentation for inspections, material testing, and quality reports. Maintain records of inspection requests (IRs), non-conformance reports (NCRs), and approvals. Ensure compliance with UAE Civil Defense, Municipality, and Authority documentation standards. Prepare and maintain document transmittal logs, revision logs, and approval status reports.
Site & Construction Support:

Provide the site team with the latest approved drawings and documents. Track drawing revisions and notify engineers of superseded versions to prevent rework. Assist in preparing documents for progress meetings, authority submissions, and consultant coordination meetings. Support the compilation of handover documentation, including O&M manuals, as-built drawings, and completion certificates.
Archiving & Records Management:

Implement systematic electronic and hard-copy filing systems for easy retrieval and traceability. Archive obsolete documents according to company policy and UAE regulations. Ensure confidentiality and security of sensitive project documents.
Reporting & Administration:

Generate regular reports such as: Submittal Status Report Drawing Revision Report RFI Tracking Sheet Material Approval Status Report Document Distribution Logs Support audits and monthly progress documentation required by clients and consultants. Assist Project Controls with document-related data for progress claims and reporting.
Qualifications & Experience

Bachelor's degree or diploma in Engineering, Business Administration, or related field. 3-7 years of experience as a Document Controller in the UAE construction industry, preferably in building projects. Hands-on experience with Aconex, Unifier, SharePoint, or Autodesk Construction Cloud. Familiarity with UAE regulatory authorities (RAK Municipality, Civil Defense, FEWA, MOID) and document submission procedures. Proficiency in Microsoft Office (Excel, Word, Outlook) and Adobe Acrobat Professional. Excellent English communication skills; Arabic proficiency is an advantage. Strong organizational, multitasking, and coordination abilities. Knowledge of ISO 9001:2015 documentation standards and procedures. Ability to work under pressure and meet strict UAE project deadlines.
Preferred Skills

Experience with FIDIC contracts or EPC projects in the UAE. Knowledge of HSE documentation and reporting requirements. Ability to train junior document control staff and standardize documentation procedures across teams. Detail-oriented, proactive, and capable of maintaining high-quality records.
Salary & Benefits

Salary: AED 5,000 - 7,500 per month (based on experience). Benefits: UAE employment visa, medical insurance, annual leave, end-of-service gratuity, and transport or accommodation allowance. Working Hours: 8 hours/day, 6 days/week (typical construction site schedule).
Job Type: Full-time