Job Description

We are seeking an experienced

Document Controller

to join our growing refrigeration company. The ideal candidate will be a highly organized, meticulous professional with a proven ability to manage all project-related documentation efficiently and accurately. You will play a crucial role in ensuring that all project documentation is prepared, submitted, and archived according to company and client standards.

Responsibilities:

Project Documentation:

Prepare and manage a wide range of project-related documents, including but not limited to:

Method Statements and Risk Assessments

tailored to meet the specific requirements of contractors and clients.

Material Submittals

and correspondence for consultants and clients.

Operations & Maintenance (O&M) manuals

and warranty certificates.

Job Completion Reports.

Tenders, Quotes, and Proposals

for the Projects Department.

Document Management:

Maintain a systematic and organized filing and archiving system for all project documents. This includes: Archiving project-wise files containing quotations, selection sheets, and other essential records. Ensuring all documents are easily accessible and properly cataloged.

Communication & Collaboration:

Act as the primary point of contact for all project documentation-related queries. Coordinate with internal teams (e.g., Projects, Engineering) and external stakeholders (clients, consultants, contractors) to ensure timely document submissions and approvals.

Quality Assurance:

Ensure all documents are accurate, up-to-date, and compliant with project specifications and company standards.
Qualifications and Skills:

A minimum of 2-3 years of experience as a Document Controller, preferably within the engineering, construction, or a related technical industry. Proven experience in preparing and managing technical documentation, such as method statements, risk assessments, and O&M manuals. Exceptional organizational skills and attention to detail. Proficiency in document control software and Microsoft Office Suite (Word, Excel, PowerPoint). Strong communication and interpersonal skills. The ability to work independently, manage multiple priorities, and meet tight deadlines.
Job Types: Full-time, Permanent