Job Description

Job Title:

Document Controller - Tender & Estimation Department

Department:

Tender & Estimation

Location:

Dubai Industrial City

Reports To:

Tender Manager / Estimation Manager

Job Summary:

The Document Controller will be responsible for managing, organizing, and maintaining all tender-related documentation. The role ensures the accurate and efficient flow of documents between departments, consultants, and clients. The position plays a key role in supporting the tender and estimation team by maintaining proper control and tracking of submissions, correspondence, and records.

Key Responsibilities:

Maintain a structured filing system (digital and hard copy) for all tender documents, RFQs, RFPs, BOQs, correspondence, and submissions. Register, scan, and archive incoming and outgoing tender documents. Assist in the preparation and compilation of tender submissions and pre-qualification documents. Ensure timely collection and distribution of drawings, specifications, and project details to concerned departments. Coordinate with internal teams (Procurement, Engineering, Projects) for required documentation. Monitor tender deadlines and ensure timely updates and reminders to the team. Control versions of all documents to avoid duplication or outdated submissions. Track changes, clarifications, and addenda issued during the tender period. Assist in compiling data and documentation needed for pricing and technical proposals. Liaise with clients and consultants for document exchange and ensure acknowledgment records are maintained. Ensure confidentiality and security of sensitive information.

Qualifications and Skills:

Bachelor's degree or Diploma in Business Administration or relevant field. 2-3 years of experience in a similar role, preferably in construction or infrastructure sectors. Proficient in MS Office Suite (Excel, Word, Outlook) and document control software. Strong organizational and time management skills. Attention to detail and ability to work under tight deadlines. Good written and verbal communication skills. Familiarity with tendering and estimation processes is an advantage.
Job Type: Full-time

Pay: AED1.00 - AED2.00 per month

Ability to commute/relocate:

Dubai: Reliably commute or planning to relocate before starting work (Required)
Expected Start Date: 01/06/2025