Job Description

ONLY APPLICANTS WHO CAN JOIN IMMEDIATELY with a minimum of 3 - 5 years UAE experience in the same field of INTERIOR FIT OUT industry. Document Controller Cum Project Coordinator Responsibilities:

Data updates like submittal/Records status and keep all registers updated with Document status (Update Current Versions). Handle administrative tasks for the project team members to ensure smooth operations. Distribute the submittals from sub-contractors for internal review. Submit the project submittals with transmittal cover to the consultant. Scan and upload the commented/approved submittals in the project document management system/Server. Prepare files with proper labeling (with traceability of records). Ability to use and operate document management systems (Aconex/Unifier etc.) is preferable. Save project documents/records in established folder structure. Maintain confidentiality around sensitive information and terms of agreement. Prepare ad-hoc reports on projects as needed. Ensure to professionally indent all original documents related to the projects such as construction drawings, schematics, and statutory documents. Maintain hard copy references and library of all documents and ensure easy retrieval. Daily coordination and follow-up with internal team members as well as with vendors and suppliers. Receive documents, logs, transmittals from internal members from different departments. Send minutes of meetings to both internal and external stakeholders. Create and maintain plans/schedules for all the projects. Coordinate with project managers, clients, contractors, and other stakeholders to ensure smooth project execution. Develop project plans, timelines, and monitor progress against them. Create and maintain project documentation such as schedules, contracts, change orders, and project reports. Coordinate project logistics such as site inspections, material deliveries, and installation schedules. #J-18808-Ljbffr