Job Description

Job Summary:

The Document Controller is responsible for managing and maintaining project documentation in an organized, secure, and traceable manner throughout the project lifecycle. In the oil & gas industry, this includes handling technical documents, drawings, correspondence, transmittals, and vendor documentation, ensuring compliance with project and company standards. Familiarity with digital document control systems

(such as Wrench).

Key Responsibilities:

Manage incoming and outgoing project documentation, drawings, and correspondence. Ensure correct formatting, version control, and approvals of documents before distribution. Upload and maintain documents in digital document management systems

(e.g., Wrench).

Coordinate with engineering, procurement, and construction teams to maintain accurate document records. Monitor document workflow, ensure timely review and approvals by stakeholders. Distribute controlled copies of documents to project teams and external parties. Archive documents in compliance with project close-out and handover requirements. Generate document status reports, transmittal logs, and audit trails as required. Assist in preparing documentation for audits and client reviews. Enforce document control procedures and maintain data confidentiality.

Required Skills & Qualifications:

Bachelor's degree or diploma in Business Administration, Engineering, or a related field. 6+ years of document control experience in oil & gas, engineering, or construction projects. Strong understanding of document control practices, workflows, and numbering systems. Proficiency in using DMS platforms like Wrench. Attention to detail, organizational skills, and the ability to work under pressure. Good written and verbal communication skills. Knowledge of ISO standards, QA/QC documentation, and project documentation lifecycle.

Preferred:

Prior experience on EPC/EPCM oil & gas projects. Experience supporting multi-discipline teams (engineering, procurement, construction). Knowledge of file conversion tools and document formatting standards (AutoCAD, PDF, Excel, Word). Familiarity with international standards (API, ISO, ASME).
Job Type: Full-time