Document Controller
Dubai, United Arab Emirates
Job Description
Document Controller Our Identity: We are a distinguished and esteemed conglomerate that has risen to prominence within the UAE. Our expansive portfolio encompasses a wide spectrum of industries, including General Trading, Hospitality, Fashion, Furniture, Retail, and Real Estate. Along our business transformation journey, we have successfully introduced a plethora of globally renowned, premium brands to the UAE market, thereby cementing our legacy of unparalleled excellence. Position: Document Controller Package and Benefits:
- Monthly Salary between AED 4,500/ \xe2\x80\x93 AED 5,000/- commensurate with experience
- Opportunities for professional growth within the company
- 5 days work week
- Benefits as per UAE labour law.
- Graduate in any discipline.
- Understanding of ISO standards
- People who are immediately available to join will be given preference.
- Enthusiastic, good communication and interpersonal skills and attention to detail.
- Understanding of document inspection and audit
- Willing to visit different BUs as and when required.
- Excellent communicator and negotiator.
- Atleast 3 years of experience in the same domain
- Able to handle financial and commercial documents.
- Maintain the best archiving system both electronically and physically.
- Follow the policies and procedures of the company and ensure all versions are recorded.
- Establish templates / records where needed.
- Establish a Distribution Matrix for allocating controlled copies of documents
- Follow, DMS and ISO standards.
- Complies and maintains control records to verify completeness and accuracy of data.
- Expediting the timely document flow between company and their clients
- Responsible for the timely, accurate and efficient preparation and management of documents
- Maintaining the security of confidential documents.
- Designing templates for documents, file types, and document databases.
- Ensure pre project awarding stage all versions of project documentation is maintained.
- Ensure post project awarding all the documentation is timely received as per the checklist and maintained.
- Ensure that pre-established document control requirements are satisfactorily met throughout the project duration.
- Receive, track, and monitor documents using standard document management programs to register documents, maintain databases, and produce logs, transmittals, and other reports as required.
- Maintain an established data distribution system for the assigned project based upon client, project, department, and supplier requirements.
- Maintaining a clear overview of the status of outgoing and incoming project documents.
- Maintaining the finance documentation as per the policy.
- Ability to handle L/Cs, Export documentation.
- Engage with Commercial, Finance teams towards bank securities sought from customers (e.g., L/Cs, Security Cheque, etc).
- Control the documents and data control activities / movements.
- Maintain up to date Database Register showing document details and revision status.
- Establish a Distribution Matrix for allocating controlled copies of documents as necessary to BUs (Client, Suppliers, and Logistics etc.)
- Maintain all Correspondence, Drawings, Procedures, Standards, Specifications, Purchase Orders, Data Sheets, Manuals, etc.
- Manage manual and computer system documentation records for in compliance with all quality and regulatory requirements.
- Review and proofread documents for consistency of document format and system concerns and report to Head of PMO for discrepancies.
- Maintain and understand the logistics documentation.
- Document Controller: 3 years (Required)
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Job Detail
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Job IdJD1608302
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned