Position: Document Controller

Job Summary: The Document Controller is responsible for overseeing the efficient management, organization, and control of documents and records within the organization. This role involves ensuring that all documents are accurately labeled, stored, and retrieved as needed, following established document control procedures.

Key Responsibilities:

• Document Management:

• Create, review, and maintain a systematic filing and indexing system for both physical and electronic documents.

• Receive, verify, and process incoming documents, ensuring accuracy and completeness.

• Assign document numbers, codes, and classifications for easy identification and retrieval.

• Update and maintain document databases and repositories.

• Document Control Procedures:

• Implement and enforce document control policies and procedures to ensure compliance with industry standards and regulations.

• Train staff on document control best practices and guidelines.

• Conduct regular audits to verify compliance with document control procedures.

• Document Distribution:

• Facilitate the distribution of documents to authorized personnel while maintaining confidentiality and security.

• Monitor and track the circulation and approval of documents through the organization\'s workflow.

• Version Control:

• Manage document versions and revisions to ensure that the latest and approved versions are readily accessible.

• Maintain a revision history and archive outdated documents as required.

• Quality Assurance:

• Collaborate with relevant departments to ensure that documents align with established quality standards.

• Assist in the preparation for internal and external audits, as needed.
• Document Retrieval and Retrieval Requests:

• Respond to document retrieval requests promptly and accurately.

• Maintain records of document requests and returns.

• Reporting:

• Generate regular reports on document control activities, including document status, compliance, and issues.

• Identify areas for process improvement and efficiency gains.

Qualifications:

• Bachelor\'s degree in a related field (e.g., records management, library science, business administration) or equivalent work experience.
• Proven experience in document control, records management, or a related field.
• Familiarity with document management software and tools.
• Strong attention to detail and organizational skills.
• Excellent communication skills, both written and verbal.
• Knowledge of industry standards and regulations related to document control.

Other Requirements:

• Ability to handle sensitive and confidential information with discretion.
• Proficiency in using document management software and office productivity tools.
• Strong problem-solving skills and the ability to work independently.
• Willingness to adapt to changing technologies and processes.

About Kingsmen Agency :

Kingsmen Agency is a 360 marketing and advertising management company based in the UAE. We are one of the best leading marketing management agencies in Dubai with clients & staff worldwide from Dubai to Egypt, Ukraine, Lebanon & UK. Our company provides excellent digital marketing and social media management services to various industries. We create, plan and manage top-performing digital campaigns for any business to aid growth and help achieve their goals efficiently. We provide our clients with creative content that informs, entertains, and provides value to their audiences. We strive to accelerate business growth for our clients using our mastery of digital technologies.

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