• Basic understanding of construction projects and documentation systems

• Establishing a uniform document / drawing numbering system while adhering to company norms and requirements

• Following and understanding our Document Templates System

• In charge of folder setup, folder management, formulating registers, document and drawing number allocation

• Liaising with and distributing project-related information with the projects team and potentially external parties

• Assist the Project Manager during the audit as needed

• Prepare ad-hoc template reports on projects as required

• Process and control all project document type on a day-to-day basis in an accurate and timely manner

• Maintaining incoming and outgoing registers for quality documentation, such as documents, drawings and RFI\xe2\x80\x99s

• Keeping and filing documents in soft copy and digital formats and ensure appropriate storage for such documents

• Adhering to the company\xe2\x80\x99s document lifecycle procedures and processes as required by the Project Manager

• Communicates changes to document control procedures or other relevant information to the project team in consultation with the Project Manager / Design Manager

• Assist in implementing new and improved Document Management systems and processes

• Train fellow colleagues on the project documentation system on how to use and access the documents at any time as requested

• Maintain confidentiality of sensitive documentation

• Excellent communication and interpersonal skills

• Detail oriented as well as organized and a multitasker

• Time management skills

• Ability to follow and comply with company procedures

• Work independently without much guidance as well as working in a team

• Ability to engage and communicate effective (written and verbal) with stakeholders at all levels

• Strong MS Office skillset (Outlook, Word, Excel, Power Point, Share Point / Krystal DMS or any other document control platform)

• Document Control Management systems experience, especially in Bentley, ProjectWise, Aconex etc.

• Graduate or higher degree in Computer Science, Business Administration or similar field

• Knowledge of document management software, document capture / image capture systems

• Minimum 2 years\xe2\x80\x99 experience in document or records management

Sedric International