. The ideal candidate will be highly organized, detail-oriented, and capable of maintaining accurate records, preparing reports, and coordinating with multiple stakeholders.
Key Responsibilities
Create spreadsheets and reports to organize scholarship/sponsorship processes and make information accessible to the department team.
Implement approved pathways to continuously follow up and update sponsored students' files and information.
Schedule and arrange meetings with stakeholders and partners, including minute-taking.
Collaborate with the Academic Affairs team to review, edit, and maintain reports.
Organize and maintain office files with an effective and accessible digital filing system.
Enter data collected from various research projects into relevant software under the supervision of the department head or Subject Matter Expert.
Proofread and review official communications and documents before submission.
Coordinate meetings, prepare reports and presentations, draft minutes, and manage departmental emails.
Liaise with internal and external stakeholders to ensure effective communication and workflow.
Manage priorities, anticipate challenges, and adjust timelines and resources as needed.
Prepare monthly departmental reports highlighting key achievements, milestones, and upcoming deliverables.
Coordinate with different departments to ensure timely completion of scholarship, sponsorship, study extension, or study leave requests.
Maintain a high standard of confidentiality for sensitive information.
Perform other related duties as assigned.
Qualifications
Bachelor's degree in
Computer Science, Business Administration, Management
, or a related field.
Minimum
3 years of experience
in an administrative role, preferably in a
healthcare
or academic setting.
Skills & Experience Requirements
Proficient in
Microsoft Office
and database applications.
Excellent
written and verbal communication
skills in both
Arabic and English
(preferred).
Strong
organizational
and
time management
skills.
Proven ability to manage multiple tasks and meet deadlines.
Experience in
budgeting
,
report preparation
, and
spreadsheet creation
.
Strong interpersonal skills and experience working with diverse stakeholders.
Attention to detail and ability to maintain confidentiality.
Job Type: Full-time
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