Job Description

The

Document Controller

is responsible for maintaining and managing all-important documents either for a particular project or the whole organization and assures that it is easily accessible and stored. He or she also maintains and examines related files to ensure compliance to ISO requirements.

Area of Responsibility

Document and Filing Management

Develop and maintain the Document Management System. Implement and maintain document control processes and procedures. Manage all flows of documents either in digital record or physical documents. Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, transmit, recording and archiving) Process incoming documentation (recording, distribution and archiving). Process outgoing documentation (transmit, recording and archiving) Makes sure that controlled copies of latest project documents (i.e. Drawings, Material Submittal, RFI etc. are properly distributed internally and externally (Internal Department, Subcontractors and Consultant). Ensure control and coordination of projects documentation and data. Ensure all documentation are correctly identified, distributed and filed/stored. Assistance in the preparation collation and issue of reports and registers as may be required Monitor documents review and approval in accordance with agreed schedule Ensuring the use of standardized forms and templates Establish and maintain the Master Document Register in cooperation with the Departments Assisting in the performance of other special duties and projects as needed in support of operational and organizational goals.

Performance Indicators

Timeliness in processing requests Accuracy of information Average time between acceptance of the document delivery and distribution of documents to stakeholders. Percentage of users having been trained to the DC procedure and processes. Desire to work in a fast-paced environment Focuses on delivering objectives of tasks / job assignments with minimal supervision Approachable, exhibits positive and welcoming attitude Participates as a team member and actively supports team decisions Sees opportunities for creative problem solving while staying within the parameters of company standards, policies, and procedures Responds positively to change, embracing and using new practices to accomplish goals Demonstrates high levels of care and thoroughness; ensures completeness and accuracy in the workplace Ensures respect & professionalism in all interactions Ensures personal health and safety by being compliant with safety policies put into practice by the company and ensuring that colleagues and coworkers adhere to it to ensure a safe and healthy work environment

Job Specification

Minimum High School Diploma or Graduate of any Business-related course Document Control Certification is an advantage Specific training courses related to Document Management and Quality Proven work experience as a Document Controller Familiarity with Project Management and knowledge of Electronic Document Management Systems (EDMS) Thorough knowledge of various kinds of Office and Document Control Software. Ability to keep clear and accurate records and reports. Ability to organize work load and to manage a filing methods and management techniques Ability to rapidly input data and retrieve records and information. Attention to detail 3-5 years' experience in office work, documentation and control. Well versed with basic computer systems and usage of Microsoft Office English language proficiency Excellent, proven interpersonal, verbal and written communication skills
Job Type: Full-time

Application Question(s):

Do you have valid Qatar ID with NOC Can Join immediately, if selected
Application Deadline: 28/07/2025