The Document controller\xe2\x80\x99s primary responsibilities are 1) Document and record maintenance and control and 2) Data assimilation and analytics which assists in providing MIS information for Senior Management overview
1. Assist in document management and build and maintain a repository of documents important from owners\xe2\x80\x99 perspective.
2. Prepared Weekly Defects & Deficiency Report with Week-on-Week vessel wise trends
3. Prepare weekly OPEX estimates by combining data from Managers\xe2\x80\x99 systems and Power BI to monitor vessel wise budget & utilization for the Technical Teams
4. Prepare Monthly Dashboard for MIS, including
a. Monthly Vessel Report submission
b. Fleet Next Special survey,
c. Status & Review by Superintendent,
d. VIR Record,
e. SIR Record,
f. Record of Internal Audit of Vessels,
g. PSC Inspection Dates,
h. PMS Overdue Record,
i. SIRE & CDI Record,
j. COC, Flag dispensation,
k. Engine Performance and
l. Lube Oil Consumption monitoring
5. Prepare Running Cost data with analytics to enable Technical & Crewing Team to understand how the actual expenditure compares with the Budget estimates and have drilled down information up to each vessel and account head level.
6. Assist in collation and analysis of the Off-hire statistics and present a management overview
7. Maintain DD reports, expense records,
8. Generate monthly Vessel wise KPI data of the Fleet for monthly presentation to Management
9. Supported the Annual Budgeting Exercise by combining Vessel wise Budgets and enabling Analytics & views for Owner wise, Sister vessel wise, Age of vessel wise comparison