Job Description

Document Controller (Immediate Joiners Preferred)

Duties and Responsibilities

Implement and maintain document control processes and procedures. Develop and maintain the Document Management System. Manage all flows of documents either in electronic form or on paper support; Process and keep records of incoming and outgoing documents (Logs, soft and hard copies of Shop drawings, Material Approval Requests, Samples, Letters, Site Instructions, reports, RFI etc) Ensure Document Management accordingly to established procedures and standards (documents numbering, formats, issuance, review, dispatch, recording and archiving) to facilitate storage, security and retrieval of documents. Perform general activities such as photocopying, scanning, and filing. Follow up on issued requests: PJF, invoices, proposals, contracts etc. Make sure that controlled copies of latest approved documents are distributed internally and externally. Communicate and liaise with departments, Suppliers/3rd parties to agree standards, systems, efficient flow of documentation, handover and closeout of Project activity to ensure consistency in document control as required. Monitor technical documents review and approval in accordance with agreed schedule. Regularly conduct document audits confirming they are current and accurately reflect recorded evidence and assist with communication during external audits. Maintain confidentiality around sensitive information and terms of agreement. Any other duties/responsibilities as assigned from time to time based on business requirements.

Specialized Training/ Knowledge Required

Knowledge of Software and document management systems (Aconex) Hands-on experience with MS Office and MS Excel
Job Types: Full-time, Permanent

Application Question(s):

Are you available to join immediately ?(Yes/No)
Experience:

Construction/Engineering Industry: 3 years (Required) * Aconex: 3 years (Required)