Were building an asset-centric engineering document library on SharePoint/EDMS. You'll drive the quality assurance/quality control of file structures, metadata, and naming conventions, ensuring documents are accurately linked to assets (not just projects) and that Excel-based trackers remain reliable and audit-ready.
Responsibilities:
Build and maintain asset-centric folder structures and document indexes.
Apply file-naming conventions and complete metadata fields consistently.
Clean, validate, and reconcile datasets in Excel (Power Query, PivotTables, XLOOKUP).
Cross-check drawings/specs/reports to confirm document type, revision, date, and applicability.
Run QC spot-checks, fix issues, and track progress in dashboards/logs.
Identify missing/duplicate/obsolete documents and maintain a gap log.
Prepare periodic progress reports for internal stakeholders.
Handle sensitive data with strict confidentiality and follow internal SOPs.
Skills/Education Background:
Bachelors/Diploma in Electrical/Mechanical/Civil/Industrial Engineering (or similar)
OR strong engineering document control experience.
2+ years in engineering document control, or data QA/QC.
Advanced Excel: data cleaning, Power Query, PivotTables, data validation, conditional formatting, XLOOKUP/VLOOKUP.
Meticulous attention to detail; comfortable working through large volumes of files.
Familiarity with engineering documentation (drawings, O&M manuals, test reports, method statements, etc.).
Experience with CDE/EDMS or DMS tools (e.g., SharePoint or similar).
Strong written and verbal communication skills and clear record-keeping.
Scripting/automation for bulk ops (VBA or Python) knowledge is a plus.
Knowledge of Power BI (basic) for simple status views is a plus.
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