Job Description

The Civil Document Controller is responsible for organizing, managing, and controlling all documents related to civil engineering projects. This role ensures that the project team has access to accurate, up-to-date information at all times. The Document Controller will also maintain filing systems (both physical and digital), track document revisions, and facilitate communication between various departments, stakeholders, and contractors.

Key Responsibilities

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Receive, register, and store all project-related documents, including drawings, specifications, contracts, and other technical documentation. Ensure that all documents are categorized correctly for easy retrieval (e.g., technical documents, procurement records, meeting minutes). Maintain accurate and up-to-date document registers and logs. Implement a robust document numbering and version control system. Track document revisions, ensuring that only the latest version is distributed and used across the team. Archive outdated versions in accordance with the project's document management policy. Monitor and control the distribution of documents to prevent confusion or errors. Distribute documents to all relevant stakeholders (engineers, contractors, subcontractors, and clients) as required. Ensure timely issuance of project-related documents and update stakeholders on any document revisions. Collaborate with project managers and other departments to facilitate the smooth flow of information. Act as the main point of contact for document-related inquiries and requests. Coordinate with project teams, engineers, architects, and contractors to resolve any documentation issues. Prepare and update document control reports for management. Qualifications

Qualifications

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Education & Skills

A minimum of a high school diploma or equivalent; a degree in construction management, civil engineering, or a related field is preferred. 2+ years of experience in document control or administrative roles within the civil engineering or construction industry. Strong organizational and multitasking skills. Attention to detail and ability to spot discrepancies or errors in documentation. Good understanding of version control and document management processes. Proficiency in Microsoft Office Suite (Excel, Word, Outlook). Knowledge of construction/engineering terminology and industry standards. Effective communication skills (written and verbal). Ability to work under pressure and meet deadlines.
Job Type: Full-time