Job Description

We are looking for an amazingly talented Document Controller to join the team! In this role you will get to perform a variety of document control functions for PMO dept.

Job responsibility:

Plans, organizes, and implements systems for efficient document processing of all communications, supplier documents, design documents, project operations documents or other internal or external documents.

Coordinates the flow of documents between project operations, engineering disciplines, operations team, or other department groups.

Will have knowledge of both the work processes of document control and also the use of electronic systems used to manage documentation.

Implements document/data management solutions with a primary focus on document control and records management.

Processes one or more document types through all procedural steps in accordance with well-definedprocedures and guidelines.

Ensures that pre-established document controlrequirements (e.g., which document numbering system will be used; how many andwhich signatures will be required for certain approvals, etc.) aresatisfactorily met throughout the duration of the project.

Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.

Enters data and produces reports using other standard office automation or department-specific computer applications.

Initiates and replies to routine correspondence related to area of responsibility.

Supports the receipt, tracking, and monitoring of documents through the use of standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.

Provides assistance to users in capturing and locating electronic information.

Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements.

May revise system or schedule as required to ensure timely approvals and distribution. Expedites review, signature approval, and release of supplier and internally produced documents.

Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout.

Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval.

Performs other responsibilities associated with this position as may be appropriate.

Requirements:

Bachelor's Degree or 3 Years Diploma from an accredited university/institution.

4+ years of work experience in document controls in Construction or Engineering companies in PMO dept

Extensive knowledge and experience in document control from the project initiation to close out phases,

Knowledgeable of document control work processes and utilization of electronic systems for document management, as well as corporate procedures related to document management.

Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel. Verbal and written communication skills in English is a must.

Job Type: Full-time

Pay: AED4,000.00 - AED6,000.00 per month