Job Description

We are seeking a well-organized and experienced Document Controller with a strong background in tendering for villa maintenance projects. The successful candidate will play a key role in managing all technical and commercial documentation related to ongoing and upcoming villa maintenance contracts, ensuring accurate and timely submission of tenders and proper documentation control throughout the project lifecycle.

Key Responsibilities:

Organize and manage documentation for maintenance tenders, especially for villa projects. Review and format technical and commercial proposals for planned and corrective maintenance works. Maintain tender logs, BOQ versions, and track communication with clients. Coordinate with the tendering, procurement, and technical teams to collect accurate inputs. Ensure compliance with client requirements, project scope, and submission deadlines. Handle all document submissions including method statements, past experience, pricing sheets, and vendor documents. Prepare and archive technical documentation related to civil, electrical, mechanical, HVAC, and finishing works in villas. Maintain accurate filing systems, document control registers, and version history. Support site teams with up-to-date documents for mobilization and ongoing works.
Required Skills and Qualifications:

Diploma or Bachelor's degree in engineering, administration, or related field. Minimum 2-5 years of UAE experience as a Document Controller in villa or building maintenance projects. Strong understanding of tendering procedures for maintenance contracts. Familiarity with common items and pricing in villa maintenance (painting, AC units, waterproofing, plumbing fixtures). Experience in handling BOQs, RFQs, and proposal documentation. Proficiency in Microsoft Office (Excel, Word, Outlook). Knowledge of EDMS tools such as Aconex, SharePoint, etc. is a plus. Attention to detail, time management, and ability to work under tight deadlines.
Preferred:

Experience in submitting tenders to government or semi-government clients. Strong knowledge of villa construction and maintenance standards in the UAE. Ability to support pricing with basic market analysis or vendor sourcing.
Job Type: Contract
Contract length: 12 months

Pay: AED4,000.00 - AED8,000.00 per month

Application Question(s):

When can you join if selected? What is your expected monthly salary (AED)? Can you describe the steps you usually follow when preparing a technical and commercial tender submission? Based on your experience in maintenance tendering, how do you determine accurate market prices for materials and subcontracted works? Can you give examples of common items and their approximate cost?
Experience:

Document controller : 2 years (Required)
Application Deadline: 12/07/2025
Expected Start Date: 13/07/2025