Job Description

Job Title:



Document Controller



Department:



Smart 4 Power





Reporting To:



Project Manager

Site:

Job Purpose:

Energy Efficiency department document controller.

Key Responsibilities:

Preparation/compilation/editing of project documentation (inspection requests, material/technical/method statement submittals)


Following and improving document control procedures


Distribute project related documents to client and internal teams


Ensure documents are shared at key times to facilitate timely project completion


File documents in physical and digital records


Create templates for future use


Manage the flow of documentation within the organization


Maintain confidentiality around sensitive information and terms of agreement


Copy, scan, and store documents


Ensuring all documentation meets formal requirements and required standards


Sorting, storing, and retrieving electronic and hard copy documents on behalf of clients and internal team members


Documentation required for issuance of Purchase Orders


Inventory records of the materials in stores

Skills Required:

Proven work experience as a Document Controller or similar role


Familiarity with project documentation process


Hands-on experience with MS Office and MS Excel


Knowledge of Electronic Document Management Systems (EDMS)


Proficient typing and editing skills


Data organization skills


Administration skills


Be thorough and pay attention to detail


Able to work well with others


Customer service skills


Knowledge of the English language


Work well under pressure


Flexible and open to location change


Able to carry out basic tasks on a computer or hand-held device

Qualifications:

Bachelor degree in information system and technology, management or similar

Other Requirements:

Scope and Limits of Authority:

Employee

Manager

Name:





Date:





Signature:









Business Unit: GBU Energy Solutions
Division: ESI AMEA - GCC & Pak - UAE
Legal Entity: ENGIE Cofely Energy Services LLC
Professional Experience: Skilled ( >3 experience <15 years)
Education Level: Technical Qualification