Mission & Summary As a member of the Project Management Team, the Document Controller provides continued project support for all Document Control activities between our Architect, Client, and Thinkwell\xe2\x80\x99s in-house design team, for a particular portfolio of projects. This is an intermediate-level position with hands-on experience in an ever-growing and changing industry while being exposed to a variety of corporate clients.
Functions & Responsibilities
The Document Controller will work within the Production Department, reporting to the Project Lead, and will be assigned to work on specific projects. General responsibilities include, but are not limited to:
Provide administrative support to the assigned project lead and project team. Examples include:

• Learn and become the subject matter expert for the client\xe2\x80\x99s document management software
  • Create and maintain written procedures for all documentation responsibilities
• Manage all Document Control activities: Retain and be able to retrieve all correspondence, reports, drawings, sketches, instructions, and minutes of meetings, submittals, requests-for-information, payment requests, variations, and all other project documents
  • Generation, issue, and control of documents to all other departments
  • Manage all drawing updates
  • Maintain and update all in-house file drawings, CAD, illustrations, scripts, technical specifications, research, budgets, narrative treatments and meeting minutes
  • Manage IP approvals process with our IP Client via their web-based system
• Maintain and ensure compliance with best practices in document control
  • Index all in-house documents
  • Maintain documents reference library
  • Ensure proper file codes are indicated on each document and that proper redundant or subject files are maintained
  • Ensure all files are correctly and completely accountable
  • Periodically audit all files for inclusions and missing documents
• Facilitate the timely provision of requested documentation
• Potential to attend client meetings with note-taking responsibilities

Other duties and tasks as assigned.
Knowledge and Skills (Minimum Requirements)

• Know how to use Google Suite, AutoCAD, MS Excel, MS Word, Keynote, PowerPoint, and Acrobat
• Knowledge of ACONEX is a plus
• Knowledge of BIM software workflow is a plus
• Basic understanding of AutoCAD is a plus
• Knowledge of Photoshop and Illustrator helpful
• Background in an architectural environment and work-flow is helpful
• Knowledge of shop drawings helpful
• Highly organized with attention to detail
• Able to coherently set up, maintain, and train others to use an organizational system
• Ability to multitask and work independently in a
• Ability to prioritize work assignments and focus on the most critical tasks or know when to ask what to prioritize.

Education and Experience

• 1 \xe2\x80\x93 3 years of general office experience
• 1 year of production experience in a similar industry

Duration 9-12 months of full-time employment with the potential to extend the pending project duration
Company Description Thinkwell is a full-service design firm specializing in the master planning and creation of large-scale destination resorts, theme parks, museums/exhibits, live shows, attractions, and other unique experiences. Thinkwell\'s innovative approach to concept development, experience design, project management, media, interactive design, and production comes from over two decades of creating engaging experiences and unique storytelling environments for clients worldwide. Thinkwell believes in original solutions, not off-the-shelf ideas.
Company Culture Thinkwell\'s greatest resource is our people - and our diversity of backgrounds, experiences, and talents strengthens our ability to deliver exceptional work for our broad range of clients and end-users. We believe in an open and collaborative environment, and our office is door free! We know great ideas come from everywhere; so we strive to create a climate where voices are heard and a habitat in which they can grow. Working for Thinkwell should be as great an experience itself as the experiences we create for our clients and their guests.
To create innovative and creatively successful experiences in a collaborative environment of fun and mutual respect, while exceeding our clients\' expectations, resulting in success for all involved.
Equal Opportunity Employment Thinkwell Group LLC. is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, or gender (including pregnancy, childbirth, pregnancy-related conditions, and lactation), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Thinkwell Group LLC.\'s management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs, and general treatment during employment. Any employees with questions or concerns about equal employment opportunities in the workplace are encouraged to bring these issues to the attention of the Head of Human Resources. Thinkwell Group LLC. will not allow any form of retaliation against employees who raise issues of equal employment opportunity. If employees feel they have been subjected to any such retaliation, they should contact the Head of Human Resources. To ensure the workplace is free of artificial barriers, violation of this policy including any improper retaliatory conduct will lead to discipline, up to and including discharge. All employees must cooperate with all investigations conducted pursuant to this policy.