Key responsibilities and duties are listed, but not limited to, the below:
Ensure that all project documents are checked and submitted on time prior to the documents submission due date
Document classification, sorting, filing, archiving and retrieval of documents in accordance with Mott MacDonald project document indexing and filing Quality Control system
Receive all incoming correspondences, scan and register all incoming technical documentation for engineering and contractor deliverable documentation
Ensure that a 24-hour document processing turn-around time is achieved and maintained
Distribute and file all engineering and contractor or vendor deliverable documentation in accordance with document management procedures and work instructions
Receive, update and store requests for information (RFI)
Carry out handover, close-out and archiving of documentation
Carry out administrative tasks such as filing, copying, binding, scanning, etc. as required
Candidate Specification
Diploma in Administration or relevant field
Candidates must have prior experience of ACONEX
IT literacy (Microsoft Word, Excel and Access) and good keyboard skills are a must
Able to organise workload with accuracy and attention to detail and demonstrate ability to forward plan
Ability to work on own initiative without supervision and under time pressure situations
Job Profile
Our Purpose At Mott MacDonald, our purpose is to improve society by considering social outcomes in everything we do; relentlessly focusing on excellence and digital innovation, transforming our clients' businesses, our communities and employee opportunities.
Equality, Diversity and Inclusion Equality, diversity and inclusion (EDI) is at the heart of our organisation. We are an equal opportunity employer and do not discriminate, rather take positive steps towards creating a diverse and inclusive working environment.
Flexible Working At Mott MacDonald, we support our staff to create work-life balance which works for them and welcome candidates looking for career flexibility. We are open to discussing flexible working at interview stage.
We can offer:
90 calendar days' paid maternity leave
Competitive annual leave
An annual professional institution subscription
Annual company performance bonus scheme - Subject to company performance
About the Role As the Document Controller you will support the Project Manager in ensuring proper document management systems are maintained for the project.
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