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Primary objective

Maintain a central project document control system, covering project team, client, vendor and third party documentation.

Specific Accountabilities

• Establish and implement an efficient project-related document control register and procedures
• Establish and maintain a correspondence filing system.
• Expedite the review and approval of documentation, including designs, procedures, instructions, product certification and records.
• Plan, supervise and record document flow to and from all necessary parties, including clients, sub-contractors and the project offices. Issue and track the location of all documents and drawings. Issue transmittal letters and receipts concerning the documents in circulation.
• Remove obsolete documents from distribution and use. Coordinate storage and archiving of the project and organizational records.
• The focal point for document control of a major study with other document controllers being based in other offices.
• Quality Assurance – Responsible for working within the provisions and guidelines of the Quality Assurance system relevant to the BU, etc
• Safety – Responsible for personal safety safe working practices for the BU, etc. Understand and follow OH&S procedures.

• Must have good knowledge of Document Control and experience of Document control for large-sized projects.
• Responsible for preparation of project-related documents at a large scale, coordination, and Liaising with the contract, project control dept. Document control, filing, etc.
• To organize, manage, control, and support the Documentation section on a large scale of projects.
• To define, set up, validate and maintain necessary means and tools for the timely preparation of the handover of documentation to the Operations team.
  • As a general manner, to provide assistance to the whole Project team for all matters related to documentation management activities.