Job Description

1. Document Control & Management

Establish and maintain an effective

document control system

for all project documents. Register, log, track, and control incoming and outgoing documents. Ensure

latest revisions

of documents are issued to relevant stakeholders. Maintain document numbering, version control, and revision history.

2. Technical Documentation

Control and maintain: Technical Data Sheets (TDS) Approved Shop Drawings As-Built Drawings Specifications and Method Statements Ensure documents comply with

project specifications, codes, and standards

.

3. Quality & Inspection Records

Manage QA-QC documents including: Material Inspection Requests (MIR) Work Inspection Requests (WIR) Test Reports and Certificates Calibration Certificates Track submission, review, approval, and close-out status of all quality documents.

4. Safety & HSE Documentation

Control and archive: HSE Plans Risk Assessments Method Statements (RAMS) Safety Permits and Toolbox Talk Records Ensure only

approved and current safety documents

are in circulation on site.

5. CoordinatioL & Communication

Coordinate with: Engineering, QA-QC, HSE, and Construction teams Consultants, Clients, and Subcontractors Ensure timely submission and distribution of documents as per project schedule.

6. Electronic & Hard Copy Control

Maintain both

electronic document management systems (EDMS)

and hard-copy files. Ensure secure storage, easy retrieval, and proper archiving of records. Prepare document transmittals and maintain transmittal logs.

7. Audits & Compliance

Support internal and external audits by providing controlled documentation. Ensure compliance with

ISO 9001, ISO 14001, ISO 45001

(if applicable). Assist in project handover and final documentation close-out.

Required Qualifications

Diploma or Bachelor's degree (Engineering, Business Administration, or equivalent preferred). Certification in Document Control or Project Management is an advantage.

Experience

Minimum

2-3 years

experience as a Document Controller in a

contracting or construction company

. Proven experience handling

technical, QA-QC, and HSE documents

.

Technical Skills

Proficiency in: MS Office (Excel, Word, Outlook) Document Management Systems (Aconex, Procore, SharePoint, or similar) Strong understanding of construction documentation workflows. Familiarity with engineering drawings and specifications.

Key Competencies

Strong attention to detail and accuracy Excellent organizational and time-management skills Ability to handle high volumes of documents Good communication and coordination skills Ability to work under pressure and meet deadlines

Preferred Attributes

Experience in large-scale construction or infrastructure projects Knowledge of local authority and client documentation requirements Proactive and systematic approach to document control
Job Type: Full-time

Pay: AED3,000.00 - AED4,000.00 per month