Job Description

The following section outlines a more detailed, but not exhaustive, description of the duties pertinent to this post.

Key Responsibilities and Capabilities:

1. Provide support to supervisors and staff to develop the skills and capabilities of staff.

Main Activities :

Ensure that accurate job descriptions are in place

Provide advice and assistance with writing job descriptions

Provide advice and assistance when conducting staff performance evaluations

Identify training and development opportunities

Organize staff training sessions, workshops and activities

Process employee requests for outside training while complying with policies and procedures

Provide basic counselling to staff who have performance related obstacles

Provide advice and assistance in developing human resource plans

Provide staff orientations

Access funding for training and write proposals

2. Monitor staff performance and attendance activities.

Main Activities:

Monitor daily attendance.

Investigate and understand causes for staff absences.

Recommend solutions to resolve chronic attendance difficulties.

Provide basic counselling to staff who have performance related obstacles.

Provide advice and recommendations on disciplinary actions.

Monitor scheduled absences such as holidays or travel and coordinate actions to ensure the staff absence has been adequately covered off to ensure continuity of services.

Inform affected staff or residents of unexpected absences from work and coordinate actions ensuring the continuity of services.

3. Coordinate staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure is used to hire staff.

Main Activities:

Provide advice and assistance to supervisors on staff recruitment

Prepare notices and advertisements for vacant staff positions.

Schedule and organize interviews

Participate in applicant interviews

Conduct reference checks on possible candidates

Prepare, develop and implement procedures and policies on staff recruitment

Inform unsuccessful applicants

Conduct exit interviews

4. Provide information and assistance to staff, supervisors and Council on human resource and work related issues.

Main Activities:

Develop and implement a human resources plan and personnel management policies and procedures

Promote workplace safety.

Provide advice and assistance to staff and management on pay and benefits systems

Research and monitor human resource systems in other organizations within the community.

Explain and provisions of the personnel policy.

Explain employment standards and legislation such as workers compensation, labour standards and fair practices.

Arrange for the repairs of computers and other office equipment and assist with organizing staff to carry out work due periods of equipment shutdowns.

Attend Council meetings to provide information, when necessary.

5. Perform other related duties as required

Supervisory skills

team building skills

basic counselling skills

negotiations skills

stress management skills

interviewing skills

time management skills

Thorough knowledge in government regulations and procedures on employment and commercial matters.

excellent administrative and organisational skills

computer skills including the ability to operate spreadsheets and word-processing programs at a highly proficient level

effective written communications skills including the ability to prepare reports, proposals , policies and procedures

effective public relations and public speaking skills

research and program development skills

Professional telephone manner combined with a high level of spoken and written English & Arabic Language skills.

A keen eye for detail and a methodical and diligent approach to ensure quality results

Able to adapt quickly to change

Enthusiasm

Professional appearance

Commit customer first principles i.e. goes the extra mile and follows-up & follows through

Takes accountability and looks for a solution Respond

Addresses issues positively

Is respectful and values staff

Support the aims and ethos of Doha Academy

Follow Doha Academy's policies and procedures

Set a good example in terms of dress, punctuality and attendance.

Uphold the school's behaviour code and uniform regulations

Participate and contribute to staff training

Attend team and staff meetings

Positively embrace professional development and research

Deliver completed work.

Keep accurate records of all activity

Be a role model in all your actions and behaviour.

To undertake professional development and research as agreed.

To be aware of and comply with policies and procedures relating to Child Protection and safeguarding, Health and Safety, and report all concerns to the Department Head.

To take part in activities such as Open Evenings, Parents' Evenings, Sports' days, etc.

Job Type: Full-time