Job Description

Job Summary

We are seeking a meticulous, highly organized, and proactive Accountant to join our finance team. This role is integral to managing the company's day-to-day financial operations, ensuring accuracy in accounting records, and maintaining compliance with UAE regulatory requirements.

The successful candidate will be responsible for a diverse range of accounting functions including accounts receivable and payable management, bank reconciliations, import and local purchase processing, document control, and customer account management. This position requires strong coordination with sales teams, customers, vendors, and various government and service entities.

The ideal candidate will demonstrate exceptional attention to detail, possess in-depth knowledge of UAE business processes (particularly import documentation and local purchasing systems), and exhibit the ability to manage multiple priorities efficiently in a fast-paced environment.

Key Responsibilities

1. Accounts Receivable & Payable Management

Cheque Processing: Record all cheque collection entries systematically and maintain organized cheque arrangement schedules to ensure timely deposits and tracking.

Customer GRN Entries: Accurately process customer Goods Received Note (GRN) entries in the accounting system and reconcile with sales invoices.

Sales Statements & Cash Tracking: Generate detailed sales statements and monitor weekly pending cash collections to maintain healthy cash flow.

Monthly Customer Statements: Prepare comprehensive monthly statements for all customers, review for accuracy, and coordinate handover to the respective sales personnel for follow-up.

Customer Account Setup: Manage the complete process of opening new customer accounts, including documentation verification, credit limit establishment, and system setup.

Customer Documentation: Maintain complete and up-to-date customer files including trade licenses, tax registration certificates, credit applications, and correspondence.

Sales Support: Prepare and send quotation emails to customers, respond to pricing inquiries, and provide administrative support to the sales team as needed.

Vendor Payables: Process vendor invoices, verify documentation, and ensure timely payment processing in accordance with payment terms.

2. Bank & Cash Management

Bank Reconciliation: Perform thorough monthly bank reconciliations for all company bank accounts, identify and resolve discrepancies promptly, and maintain reconciliation documentation.

Petty Cash Administration: Manage petty cash fund, process reimbursement requests with proper supporting documentation, maintain petty cash log, and conduct periodic cash counts.

Bank Receipts Recording: Accurately record all bank receipts including customer payments, transfers, and deposits, ensuring proper allocation and filing of supporting documents.

Cash Flow Monitoring: Track daily cash positions and report any irregularities or concerns to management.

3. Import & Local Purchase Accounting

Import Purchase Entries: Process and record all import purchase transactions accurately, including product costing, freight charges, customs duties, and other landing costs.

BOE (Bill of Entry) Coordination: Manage the complete Bill of Entry process including documentation review, customs duty calculations, and liaison with clearing agents.

GIT (Goods in Transit) Management: Maintain accurate Goods in Transit accounts, process GIT documentation, and ensure timely posting upon goods receipt.

Import Documentation Filing: Establish and maintain a systematic filing system for all import-related documents including commercial invoices, packing lists, bills of lading, BOE, and customs clearance documents.

Local Purchase Order (LPO) Processing: Raise and manage Local Purchase Orders for selected suppliers, ensure proper authorization workflows, and track order fulfillment.

Stock Maintenance: Monitor and maintain stock levels for designated local suppliers, initiate reorder processes, and coordinate with warehouse personnel.

Local Purchase Entries: Record all local purchase transactions, verify invoices against purchase orders and delivery notes, and process payments according to agreed terms.

Expense Tracking: Track and categorize operational expenses related to warehouse operations, transportation, and general business activities.

4. Document Control & Compliance

License & Registration Management: Monitor expiry dates and coordinate timely renewal of: o Trade licenses (mainland and free zone)o Ejari registration and tenancy contractso Telecommunication accounts (Etisalat, Du)o Ajman sewerage authority registrationso Municipality approvals and permits

PRO Coordination: Work closely with the Public Relations Officer (PRO) to ensure all visa-related paperwork, labor card renewals, and government documentation are processed efficiently.

Document Organization: Implement and maintain a comprehensive filing system (both physical and digital) for all company documents, ensuring easy retrieval and audit readiness.

Scanning & Digitization: Ensure all critical documents are scanned and stored electronically with proper naming conventions and folder structures.

Renewal Schedules: Maintain a master calendar of all document expiry and renewal dates, providing advance notifications to management.

Invoice Filing: Organize and file all sales invoices by salesperson and all vendor invoices systematically for easy reference and audit purposes.

5. Transportation & Recharge Management

Salik & Toll Management: Process Salik tag recharges, track toll usage by vehicle, and maintain accurate records of all toll-related expenses.

RTA Fines Processing: Monitor, record, and process all Road and Transport Authority (RTA) traffic fines, coordinate payments, and maintain violation records.

Darb Toll Recharge: Manage Darb toll account recharges and track usage for Abu Dhabi operations.

Fuel Management: Enter petrol slip transactions daily, coordinate ENOC card recharges, track fuel consumption by vehicle, and identify any unusual patterns or discrepancies.

Vehicle Expense Tracking: Maintain comprehensive records of all vehicle-related expenses including maintenance, insurance, registration, and operational costs.
6. Additional Accounting Responsibilities

Payment System Management: Process all outgoing payments through the company's payment systems, ensure proper authorization levels are followed, verify supporting documentation, and maintain payment records.

Sister Concern Support: Provide accounting assistance for affiliated companies as directed, including data entry, reconciliation support, and report preparation.

Production Entries: Record production accounting entries for locally assembled or manufactured products, including raw material consumption, labor costs, and overhead allocation.

Statement of Accounts (SOA) Preparation: Generate monthly SOA and control reports for sales teams, highlighting outstanding balances, aging analysis, and collection priorities.

Sales Handover Coordination: Organize and conduct monthly handover sessions with sales personnel to review customer accounts, discuss collection strategies, and address any account-related issues.

UAQ Customs Refunds: Manage the Umm Al Quwain customs refund process, track refund amounts, process associated monthly charges, and maintain all supporting documentation.

Month-End Closing: Assist with month-end closing procedures including accruals, prepayments, and variance analysis.
Skills & Qualifications

Required Skills

Strong knowledge of accounting principles (AR, AP, reconciliation, GRN, BOE).

Excellent data entry and financial record-keeping.

Good understanding of UAE business processes including:o Import documentationo Local purchase systemso Toll & utility systems (Salik, Darb, Etisalat, Du, sewerage, RTA)

Proficiency in MS Excel and accounting software.

Strong communication skills for dealing with sales teams, customers, and vendors.

Ability to organize and manage large volumes of documents accurately.

Qualifications

Bachelor's degree in Accounting, Finance, or related field.

Minimum 1-2 years of accounting experience in UAE preferred.

Experience in import documentation and local purchase accounting is a strong advantage.
Personal Attributes

Highly disciplined and detail-oriented.

Strong sense of responsibility and integrity.

Ability to work independently with minimal supervision.

Good time-management and ability to meet deadlines.

Team-player with a proactive attitude.
Job Type: Full-time

Pay: AED1,800.00 - AED2,500.00 per month