Culinary Secretary

Shangri-La and Traders Hotel, Qaryat al Beri, Abu Dhabi

An amazing opportunity has opened for a secretary position to join the team in our culinary department. The successful applicant will have a passion for their work and a personality that will make our culinary team feel both welcomed and cared for. The Kitchen Secretary ensures the efficient administrative day-to-day running of the Kitchen department and to support the work of the staff ensuring good communication and facilitating the fulfilment of supplies, staffing levels and record keeping.

What are we looking for?

• Preferably a combination of a company position involved with a working knowledge in the service industry.
• Previous experience on the same position in a luxury segment is preferred.
• Good people management skills, goal oriented and cross-cultural awareness.
• Knowledge in computer-based programs and administrative work with proficiency I English.
• Carry out the assigned task and ensure their timely implementation.
• Display good teamwork attitude and the highest degree of accuracy and confidentiality.
• Act on kitchen issues and concerns immediately
• A warm and friendly character.
• Lives and breathes the Shangri-La Values.

What will you do?

• Assists the Executive Chef, Executive Sous Chef and Chef de Cuisine for all administrative matters.
• Uploads and coordinates all data required for Oasys time keeping system.
• Administers the central filing system of the Chef offices.
• Supervises and maintains the smooth flow of the daily administration of the Chefs office and related departments.
• Handles confidential matters treated or discussed in the Chefs offices with care.
• Ensures proper procedures are followed within the Chef offices and that no access is being given to others. Ensures that passwords for confidential files stored in the system are not accessible to other users.
• Keeps proper administration of all correspondence and record keeping.
• Ensures proper message handling, telephone calls, taking meeting minutes and coordinating with other departments.
• Literacy in Microsoft Office package.
• To be team oriented and to be able to cope with a high volume of business.
• Must be friendly, attentive with positive attitude and always use proper language.
• Prepares and distributes function sheets, material list according to standards given.

Shangri-La Hotel, Qaryat Al Beri, Abu Dhabi

The hotel comprises 213 luxurious guestrooms and suites and 6 four-bedroom villas with private pools, all furnished to the highest standards in a modern Arabic style. To meet the needs of long-staying guests, the hotel offers 161 fully-furnished spacious serviced apartments ranging from studios to four-bedroom units. The hotel is located within the acclaimed Qaryat Al Beri complex, on a one-kilometre stretch of private beach overlooking the strait that separates Abu Dhabi Island from the mainland. The hotel is conveniently located next to a souk, offering a variety of shops under one roof. It is only a ten-minute drive from the city\'s international airport, five minutes from the golf course and the Convention Centre, and 15 minutes from the Corniche and the city centre.

Shangri-La Hotels & Resorts