Job Description

Company Description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.

Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people's lives. Working in partnership makes it possible to deliver the world's most impactful projects and programmes as we turn challenge into opportunity and complexity into success.

Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world's largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.


Please visit our website: www.turnerandtownsend.com

The candidate is responsible for sourcing and contract management activities for the Corporate Procurement categories, maintaining an end to end view of the procurement process, and adopting a category management approach.


Job holder supports and drives the execution of all corporate procurement processes for assigned Administration categories, including sourcing & category management, tendering & purchasing, contract management and relevant supplier management activities under the guidance and direction of the Procurement & Contracts (Administration) Manager.


Well versed in Procurement operations and contract management with responsibility for identifying and screening suppliers, negotiating terms and conditions favourable to the client, driving improved supplier service levels, minimizing risk while improving the client business results within the defined DAL and by adopting Procurement best practices.

Qualifications

Sourcing & Category Management:

Continuously analyse and evaluate internal factors (e.g. technical requirements, services requirements) and external factors (e.g. supply market dynamics, impact assessment) to derive input for category management Ensure transparency on short-, mid- and long-term demand for relevant products and services in close cooperation with the internal customers to secure supply for the client and to ensure most favourable conditions Support internal customers to forecast, plan, develop and review budget for the relevant categories, by providing market insights (e.g. market trends and cost information) and procurement perspective Identify demand management opportunities (e.g.: demand standardisation, rationalisation) for the assigned categories Develop draft category demand plans and seek approval from Procurement & Contracts Manager Develop category sourcing strategies and methods for the assigned categories Develop draft strategic sourcing implementation plans for assigned categories and seek approval from Procurement & Contracts Manager Ensure compliance of the category strategies and their execution with the Procurement Policy, Processes and Procedures in place, as well as with the legal and regulatory requirements

Requisitioning, Tendering & Purchasing:

Assess if a sourcing/category strategy needs to be defined for the specific internal customer needs (in Purchase Requisition) and inform Procurement & Contracts Manager Ensure the developed category sourcing strategies are implemented Receive, analyse and clarify Scope of Work with user. Support internal customer to prepare SOW and detailed evaluation criteria for RFP Coordinate with internal customers to obtain tender strategy endorsement Prepare Procurement Method in line with category sourcing strategy for the assigned PRs and seek approval Prepare submissions to CTC for obtaining Bidder List and tender strategy approval, as applicable Execute the tendering process as per approved Procurement Method Prepare tender documents and finalize all tendering needs with legal, finance and user and issue to tenderers Organize site visits, collect and compile responses to tender clarifications, as needed Organize technical/commercial tender opening meetings. Coordinate with respective stakeholders for bid opening and release of evaluation documents to internal stakeholders Participate in technical evaluation teams, as needed, and support internal customers in the technical evaluation process Prepare submissions to authority for submission of Technical Evaluation Report and to obtain approval on Recommended Tenderers Support setting up of Commercial Evaluation Team Participate in commercial evaluation team, as needed, and lead the commercial evaluation of tenders in collaboration with internal customer Prepare submissions to relevant approving authorities for main tender documentation (RFP package, evaluation and recommendation reports) Prepare final recommendations for award to the relevant Authority/Committee as per DAL Prepare Purchase Orders/Agreements in collaboration with relevant stakeholders and seek approval Amend/modify contracts as required Ensure integrity of the Procurement process through all stages Ensure compliance of tendering and purchasing execution with the Procurement Policy, Processes and Procedures in place, Delegation of Authority Limits (DAL) as well as with legal and regulatory requirements Ensure appropriate filing, storage and access of all procurement records & documentation Deliver cost reduction where applicable through the identification, development and execution of strategic sourcing initiatives Prepare timely and accurate reports Update knowledge and skills on an on-going basis giving constructive inputs to the Department

Contract Management:

Assess/evaluate contract change requests and negotiate changes with supplier when needed Prepare contract amendments in collaboration with relevant stakeholders and seek approval Review notices of claim and conduct claim negotiations with supplier when needed Manage contract termination/close-out in collaboration with internal stakeholders (evaluate termination requests, check if deliverables have been completed, prepare (partial) completion certificates) Document all contract records for safe keeping

Supplier Management:

Support Supplier Registration & Prequalification team to: Measure and evaluate supplier performance (incl.: engage internal customers to get feedback on supplier performance) Define corrective action plans for suppliers Carry out action plans and report progress Facilitate communication between the internal customers and suppliers

Additional Information

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