Contracts Administrator And Facility Coordinator
Abu Dhabi, United Arab Emirates
Job Description
Key Accountabilities & Responsibilities FM/Contract Admin Activities
- Coordinating with the Contractors - Following up on Contractors for the Daily, Monthly and Quarterly basis services like Fire Alarm and Firefighting, Cradle maintenance, Elevators Servicing, and other services as far as FM Department is concerned.
- Carrying out all administrative duties as far FM work is concerned
- Prepare notices informing concerned bodies for activities that will take place, including notifying Civil Defense\xe2\x80\x98\xe2\x80\x99Hassantuk\xe2\x80\x99\xe2\x80\x99 in case of any activities that involve activating Fire Alarms
- Following up on the LPOs until the services are Completed by contractors/ materials delivered to the store
- Receiving Invoices from the vendors and contractors, Authenticate and record them in the ERP System and submitting the copies to Finance department for the final processing and payments after obtaining necessary approvals through preparing FPs
- Job Cards Closing
- Store Keeping and Management
- Ordering Materials through preparing RFQs, PRs.
- Receiving and Issuing Materials to and from the Store, both physically and updating the same in the ERP System for record keeping & accounting purposes
- Updating Inventory Reports when required
- Obtaining Quotations from Suppliers
- Verifying Jobs and scope of work that need to be done
- Negotiating Prices
- Obtaining Approvals
- Maintaining and Updating Suppliers\' details
- Creating Purchase Orders and acquire approvals
- Share the LPOs to the suppliers and follow up on them
- Others
- Preparing monthly payroll documents- timesheet and submit to the HR
- Attendance and Leave records maintaining and applying the same in the HRIS
- Coordinating with the Employees basically Technicians for Completing the day-by-day tasks
- Giving full support to the Employees through advocating to the Management on their behalf in case of any needs
- Handling all other unspecified administrative duties on a daily basis.
- Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)
- Bachelor\'s (Preferred)
- Facility Maintenance: 3 years (Required)
- English (Required)
Beware of fraud agents! do not pay money to get a job
MNCJobsGulf.com will not be responsible for any payment made to a third-party. All Terms of Use are applicable.
Related Jobs
Job Detail
-
Job IdJD1492055
-
IndustryNot mentioned
-
Total Positions1
-
Job Type:Full Time
-
Salary:Not mentioned
-
Employment StatusPermanent
-
Job LocationAbu Dhabi, United Arab Emirates
-
EducationNot mentioned