Job Description

o Establishing, monitoring and enforcing internal controls.

o Importing data into Excel control sheets.

o Electronic document management systems.

o Following-up on actions with consultants, contractors and colleagues.

o Contract drafting / checking / reviewing.

o Minute taking.

o Cost to Value data entry and tracking.

o Cash flow forecasting and updating as Project progress.

SKILLS-SET NEEDED

1. Years and Industry of experience: Minimum 10 years experience either with a Developer or a Main Contractor - preferably experience with both.

2. Education - preferably degree qualified with very strong IT skills.

3. Technical Knowledge: Experience with the FIDIC Forms of Construction Contract (Consultants and Contractors) and the processes and procedures within it.

4. Special Certifications - Critical: MS Office, Preferred: Power BI, Primavera.

5. Advanced skill/use of ACONEX, A site, Other EDMS, E-portals, etc.

Additional Skills (Additional Preferences) :

Strong background in tenders and request for proposals (RFP) review, preparation and documentation including proof-reading and spot checking.
Monitors proposals content to ensure compliance to RFP requirements, evaluation criteria, andtechnical specifications.

Proposals review / comparison / evaluation. Contracts/Agreements preparation/proof-reading. Tracking of consultants'/contractors' payments against contract agreements. Basic computing /accounting skills. Strong background in administrative/secretarial tasks (managing calendars, arranging travels, etc.)Basic Skills? Administers and organizes project construction documents and other development plans to ensure ease of traceability and availability at all times
? Receives, issues, logs, and updates all project related documentation (Tender Documents, StatutoryDocs, Drawings, Specs., Data Sheets, etc.)

? Ensures proper distribution of all the incoming & outgoing correspondences.

? Prepares memos & emails as per instructions of the managers//directors.

? Performs miscellaneous administrative tasks that might be assigned from time to time

? Coordinates all Document Control procedure & activities, including technical documents, drawings, commercial correspondences with the client, project management consultants, and contractor &subcontractors

? Inputs document data into the project-based control registers, ensuring information is up-to-date and accurate.

? Generates various document control reports to monitor, track and report progress of submitted/reviewed documents

? Arranges for project meetings and availability of meeting rooms as required

? Manages electronic & hard copy filing of project technical documentation

? Distributes all correspondences including client comments on received submittals, ensuring destination accuracy, to avoid action delays

? Discerns proper redistribution destinations based on client comments (Ex.: Electrical / Architectural/etc.)

? Ensures all electronic & hard copy distribution of controlled documents to focal points, while filing in designated folders

? Files & archives documents to facilitate easy retrieval at a later date

? Maintains and registers incoming & outgoing project documents

? Types letters, memos, and quotations

? Follows up on submitted quotes, and update the quotation monitoring system

Job Type: Full-time

Pay: AED6,000.00 - AED8,000.00 per month