Job Description

Together, We Make the Difference

We are a leading provider of innovative, high-performance solutions for airport logistics. Our portfolio includes products and services for baggage and cargo handling, advanced software for the digitalization of logistics processes, and a comprehensive range of maintenance and support services. Our major clients include renowned airports and airlines around the world.



Be part of our Project & Commercial Team as a

Commercial Administrator

in Dubai, UAE.

What are my responsibilities?

Support the Project Management team with commercial, administrative, and project coordination activities. Coordinate between Business Administration, Accounting, Procurement, Project Team, Supplier / Subcontractor and Site to ensure timely and cost-effective execution of projects. Be interface towards subcontractors and suppliers with regards to their payments, billing and other commercial administrative issues. Check, process, and route their invoices for approval; follow ERP/SAP workflow through vendor invoice settlement. Reconcile supplier retention and supplier advance payments. Raise Purchase Requisitions in ERP with the correct cost accounting allocation. Reconcile monthly timesheet-based costs, process for approval, and cost allocation. Supports and assist the work of the Commercial Project Manager in handling commercial activities such as cost controlling, monthly closing, rolling forecast, payment application and regular reporting. Administer service level agreements between affiliated companies and related cost transfers as applicable. Process travel and personnel-related expenses in line with internal procedures. Support and assist the Project Management in preparation of documents for substantiation of claims, variations, hindrances, EoT.

What do I need to qualify for the role?

Bachelor's degree/diploma in business administration, accounting, commerce or equivalent. Minimum of 3 years of experience in Commercial Administration in a Project Site environment is preferred. Proficiency in MS Office applications (Word, Excel, PowerPoint). Strong communication skills with the ability to interact with multiple stakeholders. Demonstrated excellent customer handling and internal stakeholder handling skills. Strong organizational and time management skills with the ability to remain flexible, accommodate interruptions, multi-task, and set/re-set priorities in a fast-paced, constantly changing environment. Strong attention to detail and accuracy. Able to accommodate a flexible work schedule. Independent thinking, problem-solving skills, discretion, and integrity are required. Self-starter who can work independently as well as carry out instructions as required. Hands-on experience with SAP (ERP) is a plus. Good communication skills in English and Arabic are a plus. * Flexibility to work in a site environment.