Job Description

Assist in drafting, reviewing, and managing contracts, purchase agreements, and service level agreements with suppliers, subcontractors, and clients. Maintain an organized filing system for all commercial documents, ensuring compliance with company policies and legal requirements. Track contract timelines, renewals, and expirations, ensuring timely actions are taken. Support the preparation and processing of invoices, purchase orders, and payment requests. Assist in budget monitoring and cost control for landscaping projects, ensuring expenses align with allocated budgets. Reconcile financial records with project expenditures and assist in financial reporting. Coordinate with suppliers and subcontractors to obtain quotations, compare pricing, and negotiate terms. Monitor supplier performance and ensure timely delivery of materials and services. Maintain an updated database of preferred suppliers and subcontractors. Assist in tracking project progress, ensuring adherence to contract terms and budget constraints. Liaise with project managers, site supervisors, and finance teams to facilitate smooth operations. Provide administrative support in preparing reports, meeting minutes, and project documentation. Ensure adherence to company policies, industry regulations, and contract requirements. Support internal audits and compliance checks for financial and contractual obligations. Identify potential risks in contracts and procurement processes and escalate issues as needed. Act as a point of contact for clients, suppliers, and internal teams regarding commercial matters. Prepare and distribute commercial correspondence, reports, and contract summaries. Facilitate effective communication between finance, procurement, and operational teams.
Qualifications:

Bachelor's Degree in Business Administration, Finance, Accounting or a related field.

2-5 years

of experience in a commercial, administrative, or financial role, preferably within the landscaping, construction, or related industries. Understanding of contract terms, renewals, and compliance. Ability to source, negotiate, and manage supplier relationships. Knowledge of invoicing, budgeting, cost control, and financial reporting. Ability to track project progress and ensure adherence to commercial agreements. Experience with Microsoft Office (Excel, Word, Outlook, PowerPoint) and ERP systems related to procurement and finance. Familiarity with landscaping, construction, or facilities management industry standards and regulations.
Job Type: Full-time

Education:

Bachelor's (Preferred)
Experience:

* commercial: 2 years (Preferred)