Job Description

ole Overview

We are looking for a highly organized, proactive, and trusted Executive Personal Assistant to support the Founder & CEO of a fast-growing telecommunications company.

This role goes far beyond traditional administrative work. The Executive PA will act as the CEO's execution partner, ensuring follow-ups, coordination, communication discipline, and daily organization across internal teams, customers, partners, and stakeholders.


This role requires maturity, discretion, discipline, and strong follow-through.

Key Responsibilities

CEO Support & Time Management Manage the CEO's calendar and priorities Schedule and organize internal and external meetings Prepare agendas and briefing notes before meetings Ensure meetings are purposeful and time-efficient Protect the CEO's time by filtering noise and interruptions

Meeting Management & Follow-Up

Attend key meetings (internal and external when required) Capture decisions, action items, and responsibilities Send structured follow-up emails after meetings Track execution of agreed actions Ensure no decision or commitment is lost or forgotten

Internal Coordination & Execution Tracking

Follow up with department heads on assigned tasks Track deadlines, progress, and blockers Maintain execution lists and status updates Escalate delays or risks professionally and on time Ensure alignment between teams

Communication & Documentation

Ensure official communication is done via email Draft and organize professional emails on behalf of the CEO Maintain organized records of decisions and correspondence Coordinate with internal teams, partners, and customers Ensure clarity, traceability, and professionalism in communication

External Coordination

Coordinate meetings and follow-ups with: Customers Partners Operators Consultants Service providers Handle logistics, scheduling, and documentation Never negotiate -- only coordinate and follow through

Governance & Process Support

Support the CEO in enforcing internal processes and discipline Help maintain structure and organization across the company Ensure teams follow agreed workflows and timelines Prepare weekly summaries and status updates for the CEO

Job Requirements

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Minimum of 3 years and maximum of 5 years of experience as an executive or personal assistant, preferably supporting senior leadership. Proven ability to manage multiple priorities in a fast-paced, hybrid work environment. Exceptional organizational and time management skills with keen attention to detail. Strong written and verbal communication skills. Demonstrated ability to handle sensitive and confidential information with discretion. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools. Ability to work independently and proactively anticipate executive needs. Excellent interpersonal skills and a professional demeanor. Strong problem-solving abilities and resourcefulness. Flexibility to adapt to changing priorities and schedules.

Required Skills & Profile

Excellent organizational and follow-up skills Strong written and verbal communication (English required; Arabic is a plus) High level of professionalism and discretion Ability to manage multiple priorities calmly Strong sense of responsibility and ownership Comfortable dealing with senior stakeholders * Tech-savvy (email, calendars, documents, basic tools)